Terms of Reference: Website Developer
Apply By 28th February 2025 at 5:00 PM
1. Introduction
This Terms of Reference (TOR) outlines the scope, objectives, deliverables, and responsibilities for hiring a Website Developer to design and develop a website for Restless Development Uganda. The website will provide an engaging user experience, boost digital presence, and meet the organisational goals.
2. Objectives
The primary objectives of this project are:
- Develop a fully functional, responsive, and user-friendly website.
- Ensure a visually appealing design aligned with the organisation’s brand identity.
- Integrate necessary features such as contact forms, blogs and all relevant features.
- Optimise for Search Engine Optimisation (SEO), security, and performance.
- Provide maintenance and support for a specified period.
3. Scope of Work
The Website Developer will be responsible for:
- Understanding organisational needs and website requirements.
- Designing wireframes and mockups for approval.
- Developing a website using appropriate technologies (HyperText Markup Language (HTML), Cascading Style Sheets (CSS), JavaScript, Content Management System (CMS).
- Ensuring compatibility with various devices and browsers i.e. mobile devices, tabs and desktops.
- Implementing security features and best practices.
- Integrating third-party tools, including Analytics Tools e.g. Google Analytics, Marketing Automation Tools e.g. Mailchimp, and Social Media Integrations like Facebook, Instagram Feed, Chatbots or Live Chat (WhatsApp).
- Conducting testing and troubleshooting to ensure smooth functionality.
- Providing documentation and user training for the Restless Development communications team.
- Set up a hosting platform for Restless Development Uganda on either Hostinga, Namecheap, GoDaddy or another suitable provider.
4. Deliverables
- Wireframes and design mockups.
- Fully functional website.
- Source code and documentation.
- SEO-optimized content structure.
- Security and performance report.
- Post-launch support and maintenance.
- Hosting platform setup and configuration.
- Hand over passwords to the hosting platform.
5. Timeline
The estimated timeline for the project is 3 weeks with the following milestones:
- Week 1: Requirement gathering and design approval, website development, and initial testing.
- Week 2: Finalisation, security checks, performance optimisation, user testing, launch, and training.
- Week 3: Post-launch support required including any technical glitches
6. Technical Requirements
- Responsive design that is compatible with all screen sizes.
- Search Engine Optimisation (SEO)-friendly structure and content.
- Secure website with (Secure Sockets Layer) SSL certificate and protection against vulnerabilities.
- Fast-loading pages with optimized images and code.
- Content Management Systems (CMS) like WordPress, Joomla, or custom-built as per needs.
- Demonstration of past at least 10 active websites
- Provide ongoing support for a period of up to one month in case of any technical glitches
7. Responsibilities
- Client: Provide content, branding assets, and feedback on deliverables.
- Developer: Ensure high-quality code, security, and timely delivery.
8. Payment Terms
- The rate of payment offered for this work after successful delivery of assigned deliverables
9. Evaluation Criteria
- Portfolio and experience in website development.
- Technical expertise and familiarity with required technologies.
- Ability to meet deadlines and communicate effectively.
10. Confidentiality
The Website Developer shall maintain confidentiality regarding project details and sensitive information shared by Restless Development Uganda.
11. Termination Clause
Either party may terminate the contract with one week’s notice under specific conditions, such as failure to deliver work on time or breach of contract.
12. Contact Information
The responsible officer for this assignment will be the Restless Development Uganda Communications Officer
Call for offers should be sent with technical and financial proposals by 28th February 2025 at 5:00 PM.
