The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Job Overview
The Supply Chain Officer – Procurement is primarily responsible for managing the procurement function at the Lamwo Office. This role involves ensuring that procurement requests are promptly fulfilled, enabling the timely delivery of goods and services. All tasks are carried out in a manner that ensures the best value for money while adhering to IRC’s standard operating procedures.
Duties And Responsibilities
- Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems in the Lamwo office.
- Collaborate with the Finance Manager to ensure that internal controls are met with minimum bureaucracy.
- Work with Supply Chain Manager to ensure effectiveness and implementation of the IRC’s standard operating policies and procedures.
- Implement job specific training to ensure that Supply Chain staff possess knowledge and skills commensurate with their responsibilities.
- Receive all Purchase Requisitions / Item Forecasts, review them for accuracy of the required information before onward processing.
- Ensure all procurements are fully and accurately documented and tracked, which leads to easy tracing of procurement records.
- Support the sourcing process through issuance of RFQ, RFPs and other sourcing tools to respective vendors.
- Participate in evaluations of offers received from providers (bid analysis and evaluation reports) Coordinate deliveries with suppliers, logistics team and requesters/clients in a timely manner.
- Participate in vendor performance reviews, market surveys and key procurement calendar activities.
- Maintain a database of good and reliable suppliers for different categories of supplies, goods and works.
- Preparation and submission of periodic reports as required by the department.
- Ensuring the non-disclosure of any information whatsoever relating to the practices and business of IRC acquired in the course of duty, to any other person or organization without authority, except in the normal execution of duty.
- Prepare a monthly activity report for submission to the Supply Chain Manager.
- Produce a monthly commitment status report.
- Perform any other duties as may be assigned from time to time.
Minimum Qualifications
- University degree in Procurement, Business Administration/Financial Accounting or Logistics related Program or equivalent (CIPS qualification will an added advantage).
- Fluent English (written and spoken).
- At least 3 years Prior experience of working in Supply chain management in a multi-cultural environment.
- Good communication and staff management skills.
- Computer literacy (Microsoft Office Word and Excel spreadsheets; Outlook).
- Familiar with Procurement ERP systems.
- Excellent interpersonal and communication skills.
- Remains productive when under pressure.
- Knowledge of procurement principles and contract Management.
- Commitment to understanding IRC’s aims and IRC way.
- Demonstrates a systematic and efficient approach to work.
- Strong sense of personal integrity.
- Attention to detail.
- Strong supervisory skills.
- Ability to multi-task.
- Team spirit and problem-solving abilities.
Please note: Applications will be reviewed on rolling basis.
Deadline for receiving applications is 2nd February 2025.
