Supply Chain Coordinator job at SAVE THE CHILDREN

Deadline: Expired

JOB TITLE

Supply Chain Coordinator – Kaduna

REPORTING TO

Field Office Manager Kaduna

GRADE

REPORTING TO POSITION

Logistics Officer, Procurement Officers

LOCATION

Kaduna

CHILD SAFEGUARDING

Level 3. The responsibilities of this post may require the post holder to have regular contact with children and young people. In the overseas context all posts are considered to be level 3.

As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. The post holder should report and respond to interventions as determined by position related responsibilities identified in the Child Safeguarding Policy.

INTRODUCTION

Save the Children International is a ‘dual mandate’ organisation and as such equal priority will be given to both humanitarian and development work. This is the only way we will be able to ensure that some of the fundamental rights that we believe children have, such as survival, safety and constant access to protection and education can be guaranteed. As part of a commitment to work with children through humanitarian interventions Save the Children will support programmes in both sudden onset and chronic emergency situations.

ROLE

This role will in line with the current global procurement policy and manual, coordinate the set up or implementation of supply chain functions and responsibilities, under the supervision of the Field Manager . The role will supervise and manage field supply chain staff in Kaduna

Main Responsibilities

Coordination of programme supply chain needs; implement Save the children policies and procedures for the management of the supply chain, including areas as procurement for cost effective , transport and distribution, warehousing and stock management, management of vehicle fleets, communication systems, and assets.
Implement procurement planning and strategy by conducting regular market surveys of goods and services in order to establish and maintain a well-defined Supplier database.
Collate, review and follow up on procurement plans in close collaboration with Program Managers and ensuring that all procurement plans are with clear specifications and delivery timelines
Coordinate supplier selection and contracting activities by initiating tender processes on standard items purchased regularly with the goal to establish standard Framework Agreements/Pre-qualified suppliers and contracts with main dealers and qualified and committed suppliers.
Support call for interests to identify new suppliers by reviewing procurement documents prepared by the Procurement Officer (Sourcing) for correctness, transparency and full compliance with Audit and internal procedures and regulations.
Prepare regular (monthly) supply chain activity reports (procurement, fleet, warehouse, assets) for submission to the Field Manager and Supply Chain reporting focal points in Abuja .
Conduct market analysis to check on process, products and suppliers and advise on best sources of supply and freighting options.
Ensure all appropriate due diligence checks and risk assessments are carried out in line with organisational policy.
Ensure professional management of all suppliers including maintaining good supplier relations and supplier performance review against key performance indicators and framework agreements, regularly updating this information into a global supplier database.
Supervise and build capacity of the Logistics Officer, Procurement Officers
Ensure that Save the Children minimum standards of logistics procedures and country policies are implemented and adhered to in the area of responsibility, supporting relevant staff as required
Manage and support supply chain staff including ensuring clear division of responsibilities, clear objectives, and management of performance
Ensure that procedures within the specific area of responsibility meet Save the Children and donor regulations, whether that be a within a given technical sector in logistics, or a specific field base
Coordinate with Program Managers/Budget Holders to ensure the needed support for program implementation is given with efficiency and effectiveness.
Ensure that Save the Children minimum standards of logistics procedures, country and donor policies are implemented and adhered to in the area of responsibility:
Assets – All assets are recorded in assets register, documentation and filing is up to date and shared the updated version with CO
Warehouse and Stock Management – all programme stocks are received in accordance with the Purchase Order specifications, properly recorded in a timely manner, preserved in best condition, organized according to type and homogeneity and dispatched in line with program distribution plan
Warehouse and Stock Management- all items are distributed by the end of the award
Fleet – all vehicles within the office are performing and utilized optimally
All generators are functioning and fuelling done in time. Log sheets filled appropriately
Provide logistics training and capacity building as required
The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.

CORE BEHAVIOURS

Understanding humanitarian contexts and application of humanitarian principles

Participates in the development of an organisational response based on an understanding of the contexts

Achieving results effectively

Accountability – ensure efficient and transparent use of resources in line with Save the Children policies and procedures
Addresses difficult situations and makes tough decisions confidently and calmly
Maintains focus on delivery of timely and appropriate results using available resources; identifies and acts on issues and problems in area of responsibility

Maintaining and developing collaborative relationships

Establishes clear objectives with teams and individuals, and monitors progress and performance

Operating safely and securely

Identifies and communicates risk and threats and minimises these for oneself and the agency
Takes measures to do no harm and to minimise risks for partners and the communities
Reduces vulnerability by complying with safety and security protocols set by the organisation

Managing Yourself In a Pressured And Changing Environment

Keeps oneself emotionally stable when helping others
Remains effective and retains perspective in the face of difficult or demanding situations
Maintains ethical and professional behaviour in accordance with relevant codes of conduct
Plans prioritises and performs tasks well under pressure
Takes responsibility for own work and impact of actions

Leadership: Action; Thinking; Self; Inspiring; Developing Others

Delivers results and always acts with the beneficiaries in mind
Anticipates current and future needs
Tailors communication style to certain audiences
Demonstrates approachability and trust by listening carefully to others and valuing their contribution, and making others feel comfortable by being open and honest about their thoughts and feelings.

Essential

QUALIFICATIONS AND EXPERIENCE

Education-Advanced degree in supply chain management, procurement, logistics, business administration or an equivalent field.
Five (5) years relevant experience in supply chain, procurement and logistics management in the NGO sector, within complex/large scale country programmes and in emergency response/humanitarian environments.
A first level university degree (Bachelor’s) in a relevant technical field (as identified above), in conjunction with seven (7) years of relevant work experience may be taken in lieu of an advanced university degree.
Proven experience in all technical areas of supply chain operations including procurement, logistics, transport/distribution, warehousing and stock management, fleet management, asset management, communications, and security.
Experience of working in remote field bases with limited infrastructure
Experiencing in managing and supervising others in logistics and procurement functions.
Ability to synthesise and analyse information, and make clear, informed decisions
Ability to build relationships quickly with a wide range of people, both internally and externally
Strong planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities
Cultural awareness, with strong written and spoken communication and interpersonal skills in English

Desirable

Technical experience/training in specific areas of logistics eg fleet mechanics, IT/communications networks
Technical experience/knowledge in specific types of humanitarian intervention eg Health, WASH, Food Security
Knowledge of ERP software for supply chain management
Chartered Institute of Purchasing and Supply (CIPS) Qualification will be an added advantage.

The Organization

Education

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.