Shelter Project Officer

Duty station:                                  Nyarugusu /kasulu/Kigoma Tanzania

All NRC employees are expected to work in accordance with the organisation’s core values: dedication, innovation, inclusivity, and accountability. These attitudes and believes shall guide our actions and relationships

Generic responsibilities (max 10)

1. Ensure adherence with NRC policies, tools, handbooks, and guidelines.
2. Implement delegated shelter project portfolio according to plan of action.
3. Prepare and develop status reports as required by management.
4. Ensure proper filing of documents.
5. Promote and share ideas for technical improvement.
6. Contribute to organisational learning through the provision specific technical analysis, lessons learned and reports.
7. Ensure that projects target beneficiaries most in need and explore and asses new and better ways to assist.

Specific responsibilities

1. Support Project coordinator in formulation of project work plans and provides quality and timely reports to the Project coordinator on projects progress.
2. Participates in projects reviews with beneficiaries, NRC staff and other implementing partners.
3. Develops a contingency response plan for any unforeseen emergencies and any unpredictable change of weather when called upon.
4. Participates actively in proposal and budget developments.
5. Oversees community mobilization for all activities related to the provision of infrastructures.
6. Oversees effective implementation of construction activities to include supervision and monitoring roads construction/maintenance, construction/maintenance of building facilities and ensuring tasks are completed correctly and on schedule.
7. Develops training material for mud brick production, masonry and carpentry works.
8. Oversees the production of trusses, doors, and windows in the NRC carpentry workshop.
9. Supervises and monitors distribution of shelter construction materials and takes account of the vulnerabilities of the various groups identified in relation to active participation in the construction process.
10. Takes lead in conducting facilities assessments and continuous gap identification and analysis.
11. Preparation of bill of quantities as requested from time to time.
12. Preparation of completion  certificates to facilitate payment of work done by contractors /incentive workers.
13. Represents NRC in relevant meetings (CCCM, Town Hall Meetings, SWG meetings, Zone Leader meetings)
14. Monitors allocated budget to avoid overspending /underspending.
15. Ensures that HR processes are properly done for each of the staff (Shelter Assistants / Refugee community workers).
16. Recruits, trains, and manages incentive workers (community mobilizers, quality monitors, construction workers).
17. Supervises and develops the capacity of shelter and infrastructure technical assistants/refugee community workers implementing shelter construction activities.
18. Develops work plan for each staff and measures their performance along the implementation period.
19. Takes account of gender, protection, HIV, the environment, and other important cross-cutting concerns in Programme design, implementation, and reporting; carry out activities in a way that reflects the needs of specific groups and individuals e.g. elderly people, minority groups, children, and people with disabilities.
20. Prepares Purchase requisitions (PRs) and follow up on timely procurement of materials, tools and services.
21. Any other activities that you will be assigned.
22. Investigate and facilitate introduction of new technology, methods and approaches in order to improve the quality of the activities.
23. Develop technical specifications for materials and construction activities in coordination with Project Team leader.
24. Under the supervision of the Project team leader, initiate the drafts of technical drawings; develop Bill of Quantity and technical specification notes for shelter and other Construction projects.
25. Establish and maintain good working relationships with local authorities, local communities, local committees, and partners as well as with all stakeholders in NRC area of intervention.

Critical interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are:

• M&E Officer
• Shelter, WASH, Education, ICLA Officers,
• Logistics, Finance and HR/Admin teams at NRC Kibondo
• Environmental protection agencies
• Relevant local authorities, peer INGO’s and UN agencies

Scale and scope of position

1. Professional competencies 

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies: 

• Experience from working as a Shelter Officer/assistant in a humanitarian/recovery context
• Documented results related to the position’s responsibilities
• Fluency in English, oral and written
• Be able to use a wide variety of software, including Word, Excel and Power Point, arch Card and Autocard
• Participate in appropriate professional development of project portfolio.
• At all times in and outside work we adhere to NRC Code of Conduct.

Context/ Specific skills, knowledge and experience: 

• Degree/Diploma in field related to Civil engineering, Architecture, site planning
• Proven practical experience in the planning and execution of shelter / construction projects for at least 3 years. Possibly experience in humanitarian assistance.
• Ability to initiate, develop, plan and implement an integrated programme.
• Excellent communication (spoken and written) skills, including the ability to explain and present technical information.
• Experience in capacity building and training of staff and target groups
• Political and cultural awareness
• Ability to work independently in a result oriented multi-tasking and multi-cultural environment and manage conflicting priorities.
• Understanding of humanitarian standards
• Sensitivity to the needs and priorities of disadvantaged populations (minority groups, PSN etc)
• Demonstrated experience of integrating gender and diversity issues into Shelter Programming.

 2. Behavioural competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect
• Handling insecure environment

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

• The Job Description
• The individual Performance Management System as per NRC
• The Competency Framework

Additional Information.

‘’Qualified female candidates are encouraged to apply