About Mary’s Meals
Mary’s Meals is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2.4 million children who today will receive Mary’s Meals. We have been working in Kenya since 2005 and we operate an Early Childhood Development School Feeding Programme across 689 Early Childhood centres in Turkana County.
About The Role
Mary’s Meals Kenya (MMK) is recruiting for a Services Officer (Finance & Procurement).
Reporting to the Finance Manager, our Services Officer will provide administrative support to the finance and procurement functions of Mary’s Meals Kenya. This will include systematic documentation and reporting in the functions of the services department, in accordance with set policies and procedures.
This role offers a fantastic opportunity to work across a broad remit encompassing finance & procurement, providing efficient and accurate services to internal teams and developing strong working relationships with external suppliers and vendors.
This role will be based in Lodwar, Turkana County in Kenya.
Key responsibilities:
- Preparation of payment requests, prior to authorization by the relevant officers
- Act as the organization’s petty cash custodian
- Work closely with the Finance Manager to ensure all reconciliations are performed and posted on a timely basis
- Ensure that all financial transactions are updated daily into the accounting system and month end processes are completed on time
- Support the Finance Manager in preparing the monthly financial reports, audits and year end processes
- Support the Procurement Manager in ensuring all procurement is transparent and follows approved policies and procedures for MMK
- Maintain records of purchases, pricing, and other important data
- Seek out new and reliable suppliers
- Work across MMK to ensure procurement activities are carried out in accordance with requests made
- Assist the Procurement Manager in updating and implementing the procurement plan, and any internal audit management actions
- Create and maintain good relationships with vendors/suppliers and being proactive in supporting to resolve issues that arise
- Support the Procurement Manager in drafting tender documents and assist in the tender process where required
Required skills and experience:
- Minimum of 3 years practical experience or equivalent, in accounting, with knowledge of financial systems, transaction reporting, reconciliations, and payables management
- Proven experience of procurement, with solid knowledge and understanding of procurement processes, and supplier management
- Attention to detail, good organisational skills and excellent at documentation
- Experience of using Sage & QuickBooks
- Bachelor’s degree in Accounting or any relevant/equivalent business-related field
- Proficient in Microsoft Office applications (Excel, Outlook, Word, PowerPoint)
- Well-developed interpersonal skills, with ability to communicate effectively with a wide range of professionals
- Must be a Kenyan citizen with a current Certificate of Police clearance
As a member of Mary’s Meals Kenya, you will demonstrate commitment to our mission, vision and values and strive to demonstrate service, simplicity and stewardship in your daily work.
We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us. In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.
Mary’s Meals is committed to preventing any type of unwanted behaviour at work and we expect all the Mary’s Meals family to share this commitment and work in the best interest of the communities we serve. Our safe recruitment practices ensure that only those that are committed to our high standards join our movement.
Please click Apply to send your CV and a short covering note, highlighting your suitability and motivations in considering this role and your salary expectations. As part of adherence to Mary’s Meals Safeguarding Policy, the successful candidate will be required to provide a clean police record.
Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the recruitment process.
Closing date for receiving applications is Sunday 2nd February 2025. We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
