Job Description
Title: Senior Financial Analyst
Department: Finance
Location: Nairobi
Reports To: Director of Operations
Classification: Full-time
How will you fight for an AIDS-free generation?
The Senior Financial Analyst coordinates a variety of financial analysis and planning functions in the Kenya office and other countries supported through the cross border support model, including agreement budgeting and generating a variety of financial reports. The Senior Financial Analyst must collaborate with a variety of other staff to be successful including Country Managers, Accounting staff, Awards & Compliance staff, Program staff and the Financial Planning & Analysis unit at headquarters in Washington, DC.
No two days are alike at EGPAF, but what can you expect as a Senior Financial Analyst.
Finance Staff Management & Supervision
- Team lead for the Kenya finance team and dotted lines supervisory for the finance staff within countries supported under the cross border model (Currently Zimbabwe and Nigeria);
- Promotes a cohesive and supportive and team work within the Kenyan finance team and countries supported under the cross border model;
- Promote learning and development amongst finance officers through on-job trainings, mutually agreed upon professional development courses/tuition and coaching and generally motivate staff to improve performance.
- Ensure equity and fairness in Job allocations.
- Provide timely feedback including one on one meetings with supervisees.
- Instill accountability culture among the team.
Financial Analysis
- Identifies and communicates financial status by comparing and analyzing actual results with plans and forecasts, making use of HQ and Country (Kenya and other Countries under cross border support) generated reports including:
- Hold monthly pipeline review meetings with Responsible Project Managers to discuss budget performance as per the budget monitoring policy.
- Financial Forecasting and burn rate analysis. Ensure projects are spending within the budgets
- Liaise with Procurement Manager to ensure timely project procurements as per procurement plans
- Prepare donor financial reports for review by the finance manager
- Agreement specific monthly costed work plans with actual expenditure
- Provide monthly summary report of all the pipeline reviews highlighting any outliers that require management attention.
Budget proposals
- Develop first draft of new business cost proposals and annual budgets under continuation awards
- Prepare budget narratives to accompany budgets
- Prepare budget revisions and responses to donor budget inquiries
- Work closely with programs colleagues and Senior Finance Officer to develop costed workplans.
Forecasting
- Monitor spending and create projections for each project as needed to inform the core leadership team and guide spending decisions for budget managers.
- Support Funding Scenario Analysis.
- Ensure all the project has accurate and approved costed work plans.
Joint Shared Cost distribution
- Prepare Cost share Matrix for distribution of shared common cost based on the labor hours charged to various project
- Prepare monthly Journals for Joint shared cost distribution
Others
- Manages the accounts payable by ensuring suppliers are paid within the agreed time
- Reviews and approves relatively lower value transactions based on the existing and approved signature authority approval matrix.
- Perform and complete special projects and other financial duties as required
- Support EGPAF’s implementation of the external/ internal audit and Compliance Review findings.
- Coordinate management responses to Donors ,including Prime partners;
- Posting of approved purchase Orders in the QuickBooks accounting system;
- Preparation of Kenya VAT reports;
- Any other work related duties as may be assigned.
To Be Successful, You Will Have
- Degree in Finance, accounting or other relevant field, plus a minimum of five years of experience in financial administration and budget functions. Experience working with CDC,USAID and other major donor awards
- CPA K or equivalent.
- Demonstrated analytical, financial management and budget monitoring skills
- Previous knowledge in USG budgeting
- Functional knowledge of the Excel, Microsoft Word, Power point as well as the ability to learn financial systems/other software tools.
- Experience working with diverse teams, comfortable working with minimal supervision and excellent interpersonal skills, including the ability to interact with and build strong relationships with senior staff, global and regional colleagues and external stakeholders.
- Strong organizational skills, high level of attention to detail, and effectiveness under stringent deadlines.
- Excellent English communication skills, both written and spoken; diplomacy in communicating with broad and diverse audiences.
- A high level of integrity, professionalism, and ability to develop strong working relationships in a team-based environment.
