Position: Sales & Logistics Coordinator
Department: Sales & Distribution
Reports To:
· CEO
· Chief Futures Officer
· Senior Management
Location: All operational areas of Mama Layla Solar Lights Ltd. (Makueni, Tharaka Nithi, Makueni counties)
Contract Type: Probationary (12 months) with potential for permanent position
Salary: KES 15,000 basic per month, with the potential to earn a total gross of up to KES 30,000 per month plus commissions based on sales performance.
Role Overview:
The Sales & Logistics Coordinator is responsible for coordinating the sales and distribution of farm produce across all operational areas of Mama Layla Solar Lights Ltd. This role involves ensuring accurate recording of sales, gathering and analyzing market information, exploring new market opportunities, and securing the best possible prices for our produce. The Coordinator will also develop customer profiles, monitor market demands, identify threats, and ensure all farm produce is sold at desired prices with integrity.
Key Responsibilities:
- Sales Coordination:
1.1. Manage the sale of farm produce across all operational areas, ensuring all products are sold at or above target prices.
1.2. Maintain detailed and accurate records of all sales transactions, including quantities sold, prices, and buyer information.
1.3. Develop and maintain relationships with existing buyers and explore new market opportunities to expand sales channels.
- Customer Profiling & Demand Fulfillment:
2.1. Create and regularly update profiles of our customer base, including their grade preferences and specific quality requirements for produce.
2.2. Communicate customer preferences and demand profiles to senior management to inform production and sales strategies.
2.3. Ensure that produce of the right quality, as demanded by customers, is delivered in the exact quantities and on time.
2.4. Work closely with the farm operations team to ensure that the produce quality matches customer expectations.
- Market Research & Analysis:
3.1. Regularly collect and analyze market data, including current market prices, demand trends, and potential market threats.
3.2. Provide regular updates to the management team on market conditions, including price fluctuations and new opportunities.
3.3. Conduct market visits to gather firsthand information on competitor activities and market demands.
- Logistics Management:
4.1. Coordinate the logistics of farm produce from farm to market, ensuring timely delivery and reducing post-harvest losses.
4.2. Work closely with the farm operations team to forecast and plan for upcoming sales based on production schedules.
- Integrity & Compliance:
5.1. Ensure all sales activities are conducted with the highest level of integrity and transparency, adhering to company policies.
5.2. Implement checks and balances to prevent fraud, including kickbacks, unauthorized discounts, and other forms of malpractice.
5.3. Maintain a strict code of conduct and report any suspicious activities immediately to the management team.
- Reporting & Communication:
6.1. Prepare and submit detailed sales reports to the Chief Futures Officer on a weekly and monthly basis.
6.2. Communicate effectively with all stakeholders, including buyers, logistics teams, and management.
Key Performance Indicators (KPIs):
- Sales Volume: Achieving 100% sales targets.
- Price Optimization: Securing prices at or above the desired levels for all produce sold.
- Customer Satisfaction: Meeting customer requirements for produce quality, quantity, and timely delivery.
- Market Expansion: Identifying and establishing relationships with new buyers and markets.
- Integrity Compliance: Zero incidents of fraud or malpractice within the sales process.
- Market Intelligence: Timely and accurate reporting of market trends, opportunities, and threats.
- Logistics Efficiency: Timely and cost-effective delivery of produce with minimal post-harvest losses.
Checks and Balances:
- Dual Approval Process: All sales transactions, should be approved by CEO/CFO
Probationary Period:
- Duration: 12 months, with the possibility of extension or permanent employment based on performance.
- Review: Performance will be reviewed regularly, and a final evaluation will be conducted at the end of the probation period.
- Termination: Failure to meet performance standards, including KPIs and integrity requirements, may result in termination of the contract.
Compensation:
- Base Salary: KES 15,000 per month. Potential of earning a maximum of KES 30k gross plus commissions.
- Commission: Based on the percentage of sales achieved above the set targets. Details to be discussed and agreed upon during the hiring process.
Application Process:
Interested candidates should submit their resume and a cover letter detailing their relevant experience and why they are the right fit for this role. Applications should be sent to [email protected] ; [email protected] by 8th September 2024.
