Receptionist/Admin Assistant
Aga Khan Education Services
The position
The Aga Khan Education Service, Kenya (AKES, Kenya) operates 5 schools in various cities in Kenya and provides nursery to senior secondary education in both national and international curricula. It is part of the Aga Khan Development Network (AKDN), a group of private development agencies working to improve living conditions and opportunities for people of all faiths and origins in specific regions of the developing world.
We are seeking to fill the below post within our establishment. The position holder will be based at our High School Nairobi.
Position: Receptionist/Admin Assistant.
Role Summary.
Act as the first point of call for visitors to the school, parents, staff and children. As the ‘face’ of the school the receptionist should be welcoming, personable, helpful and able to represent the school in a professional and friendly manner. The receptionist is also required to assist with various administrative tasks.
Key Responsibilities
Reception Duties
- To be the first point of contact for visitors to the school, extending a warm welcome to callers – including parents, visitors, contractors and delivery staff.
- To deal effectively with telephone calls, transferring callers to relevant staff and taking and passing on messages as required.
- To follow safeguarding procedures by issuing passes and lanyards to visitors, ensuring that visitors are signed into the school.
- Communicating with parents regarding all aspects of school life, receiving and passing on information between parents and teachers in a timely manner with minimum disruption to lessons.
- To ensure that the reception area remains tidy and that literature and forms are updated and replenished as necessary.
- To record and post all outgoing mail.
General Administration Duties
- Collate registers and check absences.
- To provide first day calling to parents of absent pupils
- Maintaining and updating school information, records and databases.
- Produce lists/information/data as required e.g. pupils’ data.
- Undertake routine administrative procedures.
- To support the administration of school events.
- Act as a point of Liaison between the HR Department and the school.
- Any other duties as required by the Head teacher or other member of the Senior Leadership Team.
The requirements
Qualifications And Experience
- Bachelor’s Degree or Diploma in a related discipline.
- At least 2-year working experience in a busy administration department.
- Experience in a school setup will be an added advantage.
- Must have excellent communication and Human Relations skills.
The closing date for applications is January 16, 2025.
