Project Officer – Wezesha Binti

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

ROLE PURPOSE

The Project Officer (PO) will assume a multifaceted role that encompasses project implementation and operational support, playing a crucial part in the successful execution of the Wezesha Binti project. This position will involve a dedicated commitment to enhancing the project’s objectives by supporting comprehensive operational planning, logistical and administrative assistance throughout all stages of the project lifecycle. The PO will be supporting in the development of detailed project plans, monitoring progress, and ensuring that all project milestones are met on time and within budget. Additionally, the role will involve facilitating communication among project stakeholders, organizing workshops and meetings, and maintaining accurate records of project activities and outcomes. The Project Officer will also manage logistical arrangements, including transportation and procurement of materials, to ensure that project activities run smoothly. Furthermore, the PO will assist in preparing reports and documentation, which are essential for tracking the project’s performance and provide support to the implementing partners’ team in the districts. The Project Officer is expected to contribute significantly to the overall success and impact of the Wezesha Binti initiative.

DIMENSION OF THE ROLE

• Project Planning: Maintain a detailed overview of all planned and live project work, timelines and milestones. Coordinate plans across the implementing partners.
• Risk Management: Actively support risk management, including identification and logging of risks according to company standard operating procedures. Maintain a relevant contextual understanding of projects.
• Financial Management: Support the financial administration of projects, including managing invoicing processes, expenses reconciliation and budget management and reporting.
• Procurement Planning: Oversee project-level procurement planning, maintaining visibility of ongoing and upcoming procurements and updating procurement plan as needed.
• Ensure all procurements follow internal policies and comply with relevant client regulations.
• Written Deliverables: Contribute to report drafting, editing and formatting. Quality assurance of select written deliverables. Research support on specific projects.
• Meetings and Events: Support scheduling and logistical arrangements for engagement and major events with project stakeholders, across the five projects’ operational districts councils.
• Knowledge Management: Maintain project-specific digital knowledge management platforms. Maintaining streamlined and well-organized electronic project folders on SharePoint.
• Compliance: Remain up to date on key donor’s compliance, and ensure any necessary approvals and/or waivers have been received.

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