Job Title Project Manager
Department/Project Anticipatory Action Project
Supervisor Assistant Country Director Programs
Grade H
Duty Station Garissa
Contract Duration 10 months
Prefered Start Date As soon as possible
Eligibility This role is only open to citizens or permanent residents of Kenya.
CARE is an international NGO with local staff and community partners in 100 countries. We create local solutions to
poverty and inequality and we seek dignity for everyone every day and during times of crisis. These solutions are
anchored on a broad scope of sustainable approaches in the following sectors; humanitarian assistance, food and
nutrition security, health, WASH and finance literacy education. CARE programs also integrate governance, gender
equality and resilience as cross-cutting themes to tackling underlying causes of poverty and injustice. Our impacts
are reflected on women and girls whose results are healthy mothers and children. Women and girls are at the
epicenter of CARE’s work because we do believe that when they have equal access to resources, they lift their
families and communities out of poverty. Our staff live within work areas and therefore understands the local context
and challenges communities face. With experience of over 75 years, since World War II, the mission was the world’s
first CARE Package® of food for the post-war hungry in Europe. Our work today is as important as ever, we believe that
poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core
beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, so join us.
I. JOB SUMMARY
The Project Manager provides support at all stages of project planning, implementation, coordination, and reporting
of the Anticipatory Action Project and other assigned Humanitarian Projects. The project manager’s primary
responsibility will be to ensure that the projects produce the results specified in the project document to the required
standard of quality and within the specified constraints of time and cost. In addition, the Project Manager will support
the senior management of CARE Kenya in ensuring humanitarian preparedness and response. The Project Manager
will represent CARE at key inter-agency meetings at different levels – national and sub-national. He /she will monitor
the on-going humanitarian situation in the country and provide regular updates. He/She will work closely with the
other emergency response team members across the country.
S/he works together with the Program Quality Learning and Accountability Manager and MEAL Team to ensure that
learning from projects is used to continually improve, and develop new strategies, tools and approaches that will
proactively address root causes of vulnerability.
Under the supervision of the Assistant Country Director Programs, the Project Manager will collaborate and
coordinate with relevant government and CARE staff, community leaders, and other relevant stakeholders. The
Project Manager is expected to exercise full compliance with CARE programming, financial, procurement and
administrative rules, regulations, policies, and strategies, as well as implementation of the effective internal control
systems.
II. ROLES AND RESPOSIBILITIES
1. Program Management – 25%
• Support the senior management to drive the vision and strategy for CARE Kenya humanitarian strategy.
• Provide management oversight planning, coordination of the implementation processes for the Anticipatory
Action project and Humanitarian projects assigned.
• Provide technical support to project staff to realize the goals, objectives and targets of the Projects
• Take lead in Country Office Emergency preparedness planning and actions
• Effectively supervise the project Engineer and/or any other staff assigned to the project(s) ensuring efficient
distribution of work among project staff, maintenance of teamwork and on time delivery of targets through
compliance with CARE performance management system.
• Work closely with the protection and gender technical teams and ensure that GESI, PSHEA issues are
properly considered and addressed at programs/projects implementation level.
• Organize, in consultation with the MEAL Coordinator, Project Engineer and other emergency response team
members, inception and planning meetings, review meetings, to facilitate coordination, collaboration, and
effective delivery of all components of the targets.
• Establish strong working relationships, oversee networking, liaison & collaborative activities, and coordinate
with (internal and external) stakeholders
2. Program Quality and Knowledge Management – 25%
• Engage the technical teams in ensuring that protection needs are analyzed and addressed appropriately in all
projects
• Work with the MEAL team to carry out Real Time Evaluations (RTE), After Action Reviews (AARs), Post
Distribution Monitoring Surveys and other forms of project monitoring and evaluation.
• Ensure that lessons learnt are documented and shared with the programs team and also shared in other
humanitarian platforms
• Work with the Program Quality Learning and Accountability Manager and to promote a culture of reflective
practice and innovation and internal and external knowledge sharing; and model a culture that recognizes
and supports innovation, risk taking and leaning.
• Promote knowledge sharing and learning between projects and pillars within the CO; participate where
possible in organization wide and regional learning initiatives related to CARE’s priority program themes and
approaches.
• Ensure that lessons learned are used to inform ongoing and future practices, and that program lessons are
being used to promote improved humanitarian programming and learning.
3. Budget & Contract Management -25%
• Working closely with Award/sub awards in the management of the humanitarian response project budgets,
reviewing expenditure against budget and taking any necessary corrective actions to ensure compliance with
CARE & Donor policies
• Monitor humanitarian project implementation against contractual requirements, including through regular
field visits to ensure timely and appropriate delivery of project outputs/ outcomes.
• Provide the required support and participate in all grant revisions, extensions, and donor reporting.
• Ensure team adherence to and follow up on audit recommendations
• Provide the required support to ensure timely and good quality reporting, coordinate finalization and timely
submission of narrative and financial reports to donors
4. Business Development and New program design -20%
• Support the senior management in identification of humanitarian funding opportunities
• Work closely with the Assistant Country Director Programs and Resource Mobilization manager for regular
scanning of donor environment
• Provide input in developing quality Concept Notes and Proposals
• Help establish, maintain, and improve active and regular working relationships with host government
authorities and partner agencies
• Work with Emergency Response Team to ensure CARE representation in coordination forums and
humanitarian clusters (Protection, Health, Nutrition, WASH, FSL, Education in Emergencies etc.)
5. Other Duties -5%
▪ Any other responsibilities that may be assigned on need basis
III. QUALIFICATIONS
Education and Experience
▪ Bachelor’s Degree in (Social Science, Food security & Livelihoods (FSL), Climate Resilience, Cash and Voucher
Assistance (CVA) or a related field.
▪ Master’s degree in project management and planning, social sciences or related field will be an added
advantage.
▪ Post graduate qualification in Resilience, Humanitarian or nexus programming
▪ Minimum of 10 years’ experience in humanitarian programme management, preparedness and response in
fragile context.
▪ Experience of managing or leading multi-sectoral humanitarian response, including, Emergency Food security
and livelihoods – CVA, WASH, climate resilience, nexus and Protection
▪ Demonstrable competence in Concept Notes/Proposal and report writing
▪ Experience of managing or familiarity with requirement of institutional donors e.g. USAID/BHA, ECHO, UNICEF,
FCDO
▪ Demonstrable competence in budget monitoring and management skills.
▪ Strong commitment to support/develop capacity of National staff.
▪ Ability to deal with difficult, often complex work situations.
▪ Demonstrated experience of working in insecure environments.
▪ Ability to work well in an international environment with people from diverse backgrounds and cultures.
▪ Proficiency in the English language (spoken and written) is required
▪ Excellent computer skills
