ROLE TITLE: SHE SOARS Programme Finance Support Officer-Arua, WestNile
Apply by: 15th November 2024
About Restless Development
Restless Development is a global non-profit agency. We support the collective power of young leaders to create a better world. We are independently registered and governed in nine countries (India, Nepal, Sierra Leone, Tanzania, Uganda, UK, USA, Zambia and Zimbabwe) bound together by our vision for youth power. We run youth-led programmes to tackle the issues that young people care about the most – We also run the Youth Collective – a growing network of over 4000 local youth civil society groups and organizations in 185 countries. We are committed to creating an agency that walks the talk on power shifting, using the power shifting checklist, both internally and externally.
Our approach to safeguarding
Restless Development considers the welfare and protection of children, young people and vulnerable adults to be an organizational imperative with primacy over the success of programmes or strategic objectives. We recognize that safeguarding is everyone’s responsibility and we expect all of our staff, volunteers and partners to ensure we protect the communities in which we operate from harm and abide by our Safeguarding Policy.
About the role:
Restless Development Uganda is seeking to recruit One (1) talented individual as a Programme Finance Officer for the SHESOARs Programme. Sexual and reproductive Health and Economic empowerment (SHE) Supporting Out-of school Adolescent girls’ Rights and Skills (SOARS) is a seven year programme launched in 2022 funded by Global Affairs Canada (GAC).Restless Development in partnership with CARE International in Uganda is implementing the SHE SOARS project in three countries; Kenya, Uganda, and Zambia. The project aims to increase the enjoyment of health-related rights on the part of extremely vulnerable and marginalized women and girls, particularly out-of-school adolescent girls between 10 and 19 years of age.
KEY PRIORITIES
Programme Preparation and delivery (35%)
Supported by the Assistant Programme Coordinator;
- Participate in the planning and implementation of the SHE SOARS programme components.
- Plan and deliver a comprehensive community sensitization programme on SRHR and harmful gender norms that affect young people’s ability to ensure their SRHR rights in the target communities
- Take responsibility for volunteer safety and welfare, through training volunteers in Safety and welfare, risk assessment, management and reporting.
- Support in following up the District leaders in addressing existing capacity gaps on gender/youth responsive and inclusive planning, budgeting, data for decision making and SRH supportive supervision, and development of appropriate training manuals
- Support in all training preparations for volunteers.
- Develop activity and monthly reports
- Plan and Support IGD mentors of West Nile project districts to conduct IGD dialogues at household levels Ensuring that at least each Household is visited on a weekly basis.
- Plan and support SAA facilitators of West Nile project districts to conduct SAA dialogues at community level ensuring that each SAA facilitator conducts 2 groups that are met at least twice a month.
- Conduct BCC outreaches to reach out to adolescent girls and boys at least 70 per outreach session. One BCC outreach should be conducted per month.
- Participate in development and continuous improvement of volunteer activities and events innovatively.
Partnership Development Management (15%)
- Ensure that key staff of the project areas of Terego, Madi Okollo and Arua city have a clear understanding of the SHE SOARS programme.
- Support and monitor the work of the Social Analysis and Action (SAA) Facilitators, VHTs and Intergenerational Dialogue Mentors in West Nile to ensure it is being done well.
- Work with research teams to ensure the effective sharing of research findings with key stakeholders
- Prepare and submit quarterly reports to the leaderships of Arua, Terego and Madi Okollo and ensure all records are update
- Represent Restless Development Uganda at meetings with government and NGO partners as required
- Identify and establish relationships with different stakeholders including; community leaders, and health centres, and ensure a good working relationship is maintained.
Volunteer Management, support and welfare 5%
- Ensure that volunteers and their team leaders understand and adhere to the code of conduct.
- Report all volunteer and team leader incidents in line with Restless Development health & safety policies and procedures.
- lead support and welfare meetings with team leaders, and researchers
- Ensure proper documentation and filing of payments, registration forms from West Nile and Liaise with the Finance and Administration team for proper accountability.
- Work with the APC and the PCs to support programme audits and ensure the necessary requests from the donors are quickly prioritized.
Financial Planning and Management (25%)
Work closely with the Programme Officers and Finance unit to:
- Provide logistical support to field based teams based in West Nile.
- Ensure SHE SOARS finance compliance requirements at a field level.
- Ensure that the SHE SOARS activities in West Nile are implemented in line with the project work plan and budget.
- Ensure that financial management is undertaken according to Restless Development policy and procedures.
- Work closely with the Finance team to ensure audit compliance on a quarterly basis.
- Support programme supplier review and asset management at a regional level.
- Support vehicle and motorcycle compliance requirements such as field scheduling, efficiency reporting.
- Support programme and finance unit during project audits as required from time to time
- Monitor field payments and West Nile in West Nile
- Working closely with the APC, support in ensuring that all finance related documents from West Nile are complete before they are submitted to the finance department for further management.
Other (10%)
- Other duties as required, sometimes requiring working on weekends and holidays for which time off in lieu can be taken.
Key responsibilities
Job title: Programme Finance Officer; SHE SOARS Project (50%-FTE)
Location: Arua City-West Nile
Salary: UGX 1,911,041
Preferred start date: 2nd January 2025
Length of contract: One year with a possibility of extension.
Reports to: Assistant Programme Coordinator with some reporting to Finance and administration coordinator based in Kampala.
Expected travel: Occasional domestic travels may be required
About you
We are looking for people with the right competencies and skills for the role, and who demonstrate the personal qualities consistent with our values.
(Update behaviours below from the behaviours framework for relevant role level)
Our value: HEART – We are who we serve. We are brave.
Behaviour: Upholds the Restless Values at all times, demonstrating professionalism in their day-to-day work.
Our value: HEAD – Delivers Quality. We are 100% professional.
Behaviour: Upholds the Restless Values at all times, demonstrating professionalism in their day-to-day work.
Our value: VOICE – We generate leaders. We are proud to carry the banner for youth-led development.
Behaviour: Actively seeks to develop their own leadership skills. Is seen as a leader to beneficiaries and other young people.
Our value: HANDS – We are in it together. We listen and learn.
Behaviour: Actively listens and learns from those around them. Uses effective two-way communication to build rapport and relationships in the community.
Skills and experience
- Bachelor’s degree in accounting. Previous experience in auditing will be an added advantage
- University degree in accounting or finance
- Part ACCA/CPA qualification.
- Strong proficiency in budgeting, financial analysis, expenditure tracking, and reporting.
- Experience in using Microsoft office suite, Google workspace
- Experience in coordinating procurement, transportation, and distribution of materials, along with inventory management.
- Understanding of donor regulations, financial procedures, and grant management principles.
- Ability to identify financial and logistical risks, conduct risk assessments, and implement mitigation strategies.
- Strong attention to detail to ensure accuracy in financial and logistical documentation and reporting.
- Flexibility to adapt to changing project requirements, priorities, and environments.
- Capacity to troubleshoot issues related to Programme, financial and logistical operations and propose effective solutions.
- Ability to work effectively in a team environment, fostering collaboration and coordination among team members.
- Excellent organizational skills to manage multiple tasks, prioritize work, and meet deadlines.
Essential
- Ability to analyze problems and make sound operational decisions
- Excellent organizational skills and a methodological approach to programme management
- Good programme management skills
- Budget management skills
- Ability to ride a motorcycle with a valid riding permit
Desirable
- Good interpersonal and communication skills (written and verbal), fluency in written and spoken English essential and excellent IT skills.
- Risk mitigation, response and management
- A clear understanding of contemporary development and emergency issues particularly those related to economic opportunities for youth, sexual and reproductive health, Diversity, Equity Inclusion and civic participation
- A clear understanding of Gender mainstreaming
Restless Development is an Equal Opportunities employer and welcomes applications from all sectors of the community. Restless Development will ensure that no applicant or staff member receives less favorable treatment on the grounds of gender, sexual orientation, marital status, social status, caste, race, ethnic origin, religious belief, age, HIV status, disability, or any other factor that cannot be shown to be relevant to performance.
What we do for you
Remuneration
We are proud to commit to a transparent global salary scale, ensuring a fair and comparable system of pay across all global locations. In addition to salary, we offer pension contributions and other benefits in accordance with the local Hub.
Values and Culture
At Restless Development, we’re proud that the strength and integrity of our Values has been recognized by staff, young people, donors and others who we work with. Beyond this, we have a culture of recognizing and celebrating both our Values and our global achievements with monthly Values Champions and an annual Values Day.
Work-life Balance
It goes without saying that we work hard at Restless Development. We also recognize the importance of helping staff to maintain a positive work-life balance by offering:
- 24 days’ annual leave (in addition to public holidays and with an extra day of annual leave given for each full year of service, up to a maximum of 28 days).
- Birthday Leave
- Access to flexible working.
- Generous study leave, maternity, paternity or adoption leave, and other leave allowances.
Professional Development
Restless Development is proud to be an employer who recognizes potential and invests in the development of its staff. We are committed to the professional development of our staff through:
- Empowering opportunities to work on significant projects which stretch and inspire staff – allowing them to develop on-the-job.
- Regular performance management.
- Training and development opportunities, including supporting our staff to identify mentors both within and outside of the agency.
- Quarterly Staff Workshops for all staff to give and receive agency updates, receive training, and socialize.
Travel and Medical Insurance
When travelling abroad with work, all staff will be covered by Restless Development’s travel and medical insurance.
To Apply
Please submit your CV and a cover letter that provides tangible examples of how your skills, knowledge and experience will support your ability to perform the key priorities outlined in the above job description (using no more than 750 words)
