Job Description
Implementing and monitoring of activities within the Bank’s Procurement unit, to ensure smooth operations of the Bank. The role involves managing of relationships with both internal and external stakeholders of the Bank while maintaining a high level of integrity in execution of procurement duties in full compliance with the Bank’s policies, procedures and best practices.
KEY RESULT AREAS:
- Responsible for developing the Bank’s procurement plan and cost benefit solutions and establish budgetary and risk implications including documentation in line with best practice governance standards.
- Conduct performance evaluation for service providers, ensure service providers support and development while responding to the user need and processing invoices, attending to the need and queries of assurance function.
- Develop the organization-wide procurement plan and ensure timely approval and execution of procurement process in the line with the procurement plan and policies.
- Plan and coordinate the periodic prequalification of company suppliers and service providers and ensure timely submission of the suppliers list to the procurement committee for approval as per policy guidelines.
- Work closely with appropriate category managers to aligns company procurement needs with existing category with existing category strategies and agreements.
- Support the business in tax planning and management within the supply chain.
- Manage the tendering processes in line with the company’s procurement policies and procedures and escalate any non-compliance or challenges arising from tendering process.
- Manage the process of goods and services acquisition and disposal from needs assessment to tendering to negotiation and award of contract in line with the Bank’s strategy.
- Research market trends and linkages amongst suppliers and advise the business accordingly.
- Enforce socially and environmentally responsible procurement procedures within the business.
- Develop and periodically monitor a risk management register for the procurement section and escalate issues arising.
- Participate in both internal and external audit exercises as required and take corrective action arising from issues relating to procurement.
- Provide leadership to the procurement team and escalate performance issues according
- Attend and Participate in Tender committee meetings, prepare Minutes, coordinate implementation of TC resolutions, keep records of all procurement transactions and retrieve any document needed during audit review.
- Oversee ensure invoice management
- Provide overall leadership and supervision of Procurement team, appointed suppliers and fulfil expectations of your line managers and users while following the guidelines set by the bank, best practices and BOU guidelines.
- Oversee the overall Insurance function by ensuring proper appointment of insurance companies, their payment is done and claims are paid.
Requirements
- Bachelor’s degree in Procurement and Logistics /Supply Chain Management, Business Administration or any business related degree.
- CIPS Certification a must have. Post graduate qualifications such as MBA, OR similar qualifications an added advantage.
- At least 3 years in Procurement and general Administration 2 of which must be at officer level.
- Knowledge of the Ugandan banking regulations and statutory requirements.
