Purpose of the Job:
To provide leadership, strategic and tactical direction, and accountability in areas including procurement, scheduling and logistics.
Main Duties and Responsibilities
The duties and responsibilities are:
- Develop an inventory management strategy with the aim of controlling costs within budgetary limits, generating savings, rationalizing inventory and maximizing available working capital;
- Verify supplier qualifications to ensure compliance with Hospital regulations.
- Prepare, and monitor the management of annual budgets for the department;
- Plan, organize, direct, manage and evaluate the Procurement and supply chain management activities and budget;
- Develop and communicate Procurement and supply chain management policies, procedures and standards for all inventory control processes and functions and ensure compliance with statutory requirements;
- Develop and implement procedures for Procurement and supply chain reception, receipting, storage and dispatch, including ensuring quality control and inspection system are documented;
- Ensure compliance with government and national regulations during international procurement.
- Participate in inventory pricing processes and ensure consistency with purchase negotiations.
- Preparing and coordinating the preparation of reports and analyses setting forth progress, adverse trends and appropriate recommendations or conclusions;
- Planning and conducting meetings with all reporting staff to ensure compliance with established practices;
- Confer with section and department heads including line managers to coordinate Procurement and supply chain management activities in order to minimize costs;
- Monitor inventory levels and movement using computerized inventory management system in order to avoid under- and overstocking of items;
- Surveying the market for latest trends in price, availability, delivery and quality to ensure quality control and profitability;
- Spearhead negotiations on behalf of Hospital on procurement matters
- Overseeing the effective implementation of all purchase agreements and contracts
- Manage and maintain records, including stock profiles and stock locations indicating quantity, type and value of inventory on hand to protect against stock-outs
- Managing and coordinating schedules, task assignments, and the allocation of all resources
- Undertake any other responsibilities as assigned.
Qualifications:
- Bachelor’s degree in Procurement and Supply Chain Management, or a related field.
- Masters in Procurement and Supply Chain Management is an added advantage
- Minimum of 5 years of procurement experience, preferably in a Hospital setup.
- Experience in international procurement is an added advantage.
- Membership with KISM/CIPS in good standing.
- Demonstrates professional competence, accountability, critical thinking, and attention to detail.
- Excellent communication skills, adept at presenting complex information clearly to diverse stakeholders.
- Experience with Procurement Management Information systems.
- Proficient in MS Office Suite (Excel, Word, PowerPoint).
- Must have a thorough knowledge of the Industrial Market.
Interested candidates may apply by sending their application to: [email protected] quoting the job title (PROCUREMENT MANAGER) on the email subject. Deadline of application is Friday 11th October 2024.Due to the high number of applications, only shortlisted candidates will be contacted.
