The International Institute of Tropical Agriculture seeks suitable Nigeria nationals for the position below at the Institute’s headquarters in Ibadan.
Position: Procurement Assistant (2 Positions)
Duration: 6 months’ renewable
Location: Ibadan
Closing Date: 16 October 2024
DUTIES:
- Maintain accurate and precise records, ensure activity tracking, and demonstrate methodology
- Work cross-functionally with IITA colleagues to ensure requirements for all areas are met effectively and on time
- Assist in developing and maintaining documented standards for procurement governance and processes, resulting in value for money and outcomes and minimizing procurement risk
- Ensure on-time delivery, challenge non-compliance in areas of responsibility, monitor and update purchase order progress reports
- Monitor and track daily/weekly supplier deliveries by liaising with the Shipping Office, IITA Limited staff, and the Receiving section of the Stores
- Develop and maintain a reporting system that measures the contribution of the procurement processes
- Promote excellent customer service, identify, review, and implement strategies to improve service, quality, and efficiency
- Maintain strong team relationships among colleagues and community groups, both formal and informal, across all levels
- Assist in reviewing tender documents for compliance with stipulated standards
- Manage contracts assigned to vendors/contractors to ensure compliance with specifications, service, quality, and delivery standards
- Work in line with SOP 16 and CGIAR No 6 and mapping out tracking strategy or methods by hierarchy or position, value, criticality, and importance
- Facilitate expenditure reviews to identify opportunities to add value through improved procurement techniques
- Ensure the security of the department property and assets and maintain a commitment to the care of all property and assets
- Ensure active involvement in the procurement of cloud storage system
- Attend to vendors/visitors, moving procurement payment memos to FD for payment process, issuing POs to vendors, and providing customer service to all categories of internal and external customers
- Assist the Support office in organizing work schedules, meetings, seminars, and workshop
- Assist in raising of Requisition (internal & RFP)
- Perform any other job-related duties as may be assigned by the Supervisor
Requirements
QUALIFICATION:
National Diploma in Procurement and Supply Chain Management, Business Administration or related field with a minimum of two (2) years’ experience performing similar role in a well-structured environment. Experience in agricultural-related domain is an added advantage.
COMPETENCIES:
The ideal candidate must:
- Have strong negotiation and time management skills, creative thinking and risk management skills
- Have understanding of the supply market intelligence, familiarity with technology and system for procurement
- Have the ability to collaborate effectively and perform metric analysis
Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.
