Personal Assistant (PA)

Career Opportunity: Personal Assistant (PA) to the Ambassador at the Royal Norwegian Embassy

The Royal Norwegian Embassy in Dar es Salaam will have a short-term temporary vacancy for a Personal Assistant (PA) to the Ambassador and the Deputy Head of Mission starting from 14th April 2025.

Personal Assistant to the Ambassador – (Short term)

The PA’s overall role will be to provide administrative assistance and other support functions to the Ambassador’s office and ensure that the office is run efficiently and in line with the Embassy’s policies and procedures.

Duties and Responsibilities:

• Managing the Ambassador’s calendar
• Providing administrative support to the Deputy Head of Mission
• Assisting in organizing programmes and logistics related to official visits, conferences, receptions, and other events
• Maintaining and constantly updating the relevant contact lists and directories
• Managing correspondence, including note verbals
• Managing the Ambassador’s local and international travels

Qualifications, Skills, and Experience:

• A Bachelor’s degree in business or public administration
• Excellent administrative and organizational skills
• Previous experience of work at an Embassy/International organization
• Excellent command of written and spoken English and Kiswahili, and good communication skills
• Good knowledge of Tanzanian authorities and organizations
• Experience in Protocol matters
• Excellent IT skills (Microsoft Office, Excel, Word, PowerPoint & Outlook)

Personal Qualities:

We are looking for a person who is:

• Well organized, efficient, and able to manage their own workload with a high level of administrative tidiness
• A proactive team player who can work independently and contribute to a positive working environment
• Someone who can develop good working relationships in a culturally diverse environment

What the Embassy Can Offer:

The Embassy offers a supportive working environment, where staff members work in a cooperative spirit across program areas and sectors, with well-regulated work conditions. Working hours are Monday to Thursday from 07:15 – 15:00 and Friday from 07:15 – 13:45. The Embassy has 28 staff members and is located in Dar es Salaam’s city center, with functional office premises, a lunchroom, and gym facilities available for all staff. The salary will be in accordance with the Norwegian Foreign Ministry’s salary system for local employees at Foreign Service Missions.