Vacancy Notice Number 0003/24
Title:Operations Manager
Location:Gatunga, Tharaka-Nithi County
Employee Type:1-year contract with option to renewal
Background:
The Tharaka Women Welfare Program (TWWP) was originally established in 1996 under the name “Ntanira Na Mugambo,” which translates to “Circumcision with Words.” with the primary mission of eradicating Female Genital Mutilation/Cutting (FGM/C) in Tharaka. Our approach included providing girls with an Alternative Rite of Passage and has played a pivotal role in achieving a significant reduction in the prevalence of FGM/C within the area. Over time, Ntanira Na Mugambo evolved into TWWP and diversified its initiatives with support from Women’s Global Education Project (WGEP) who have been our main partner since 2008. These expanded initiatives include promoting girls’ education, fostering adult literacy, and enhancing the overall quality of life for girls and women in the community.
TWWP works in close partnership with WGEP to jointly implement our programs in the Tharaka region. Through these collaborative efforts, TWWP and WGEP continue their mission to uplift and empower women and girls in Tharaka, addressing multifaceted challenges and fostering positive change in the community.
One of these programs that TWWP implements on a sub-awardee arrangement is the USAID-funded “Our Sisters Read” project an educational intervention that uses a community-based approach to improve reading skills resulting from sustained love for reading and increased family value on education by offering targeted and engaging reading activities in all the primary schools in Tharaka North, including reading remediation for pupils lagging in reading. The program supports grades 1-3 learners to ensure they transit to grade 4 with the appropriate grade level reading competencies in English.
Job Summary:
The Operations Manager will be key personnel of the organization and will help in implementation of the TWWP vision by contributing to the development of short and long-term goals aligned with the organization’s mission. The ideal candidate will have an ability to create and maintain an efficient system of operation to support the organizational needs. S/he will ensure technical implementation of high impact, proven interventions ensuring the TWWP activities meet stated goals and reporting requirements. The candidate should be comfortable multitasking and working cross-functionally with different programs including Our Sister Read partners. The ideal candidate will have previous experience in related fields.
Responsibilities
- Contribute to the development of the organization’s strategic plan. Coordinate program activities, ensuring they are completed on time and within budget.
- Monitor project outcomes against organizational objectives.
- Coordinate the development of annual work plans, monthly schedules, quarterly and annual reports, financial reports, and other reports summarizing project results and evidence.
- Identify and pursue new fundraising opportunities, including grants, donations, and sponsorships.
- Foster collaboration among different departments, WGEP key staff, key stakeholders and other implementing partners by communicating effectively ensuring a unified approach.
- Take technical leadership role in fostering coordination with both National and county Government and other partners.
- Engage with other implementing partners, government counterparts, and stakeholders working with the project.
- Develop and implement both operational & Financial policies and procedures.
- Ensure financial sustainability through cost-effective operations and resource allocation.
- Ensure compliance with industry regulations and standards.
- Help promote organizational culture that encourages top performance by staff and high morale.
- Assist in recruitment, onboarding, and professional development of team members.
- Supervise and support staff, fostering a positive and inclusive work environment.
- Implement a comprehensive Performance Management system by providing regular performance feedback and conducting performance reviews.
- Spearhead the development of reports and presentations of papers at meetings and conferences.
Reporting
This position will report directly to the Executive Director
Responsibilities
- Establish and maintain business standards for accuracy, productivity and reliability
- Manage the daily functions of the business
- Prepare annual performance review and reevaluate processes
- Ensure regulatory, compliance and legal rules are followed
- Manage budget to align with goals of business
Qualifications
- A minimum of a bachelor’s degree in, Education, Business Management, Social work, or any other relevant disciplines. Monitoring, Evaluation & Learning will be an added advantage
- Four years of experience in a management role, education, or community development preferably in a nonprofit background.
- Strong financial acumen and experience with budget management.
- Proven track record on fundraising performance and outcome.
- Demonstrated experience in personnel management and procurement.
- Strong financial acumen and experience with budget management.
- Expertise in team management and project planning.
- Must be knowledgeable in managing donor projects.
- Proficiency in Microsoft Office & Data analysis.
- Ability to prioritize and be flexible according to organizational needs.
- Willingness to learn and grow with the organization.
- Passion for gender equality, girls’ education, and equitable development.
Preferred Functional Skills
- Strong leadership and team management skills
- Excellent communication skills, both written and verbal.
- Good interpersonal skills.
- Good Leadership & supervisory skills.
- Ability to collaborate with all the departments, stakeholders, and partners.
- Great organizational and problem-solving skills.
Behavioral competencies
- Ability to work collaboratively in a team setting with diverse backgrounds.
- Dynamic and possess high tolerance levels.
- Diligent and Fast learner.
- Attention to details, patience and coordinate multiple projects, set realistic deadlines, and manage timelines.
- Strong client delivery focus.
- Ability to adapt to new environment with ease.
- Focus on quality and risk.
THIS POSITION IS AN ONSITE JOB BASED IN GATUNGA, THARAKA NITHI COUNTY.
Method of Application:
Suitably qualified candidates are encouraged to apply through the email [email protected] not later than 20th July 2024 enclosing a cover/motivation letter indicating the expected salary, Curriculum Vitae with details, names, addresses of three referees (one of whom should be present or previous employer). Kindly indicate job title and vacancy notice number in the subject of the email.
