Overview
The Operations Intern is responsible for ensuring the smooth clerical operations of procurement, administration, finance and logistic arrangement provided by the Country Office Management Unit by providing clerical support. She or he works with the Finance, Procurement and Operations Associate on the Fleming Fund Project to fast-track Operations, Finance and Procurement clerical process. S/He will assist in entering data, printing, scanning, filing and achieving of activity document, make hotel and airline arrangements, provide assistance to staff in need of Visas, assist Expats and TCN in obtaining Nigerian resident visas, coordinate the arrangement of materials and equipment as specified in the activity profiles and provide assistance to assure shipments to the project’s clear customs in a timely manner.
Responsibilities
- Ensure timely preparation of payment documentation to vendors and other Fleming Fund project related expenses.
- Maintenance and record keeping of Operations documents.
- Entering of data into schedules
- Collation and organizing of training documents
- Follow up with participants to ensure timely submission of receipts
- Scanning, printing and photocopying
- Support Inventory/stores management
- Filing and archiving of all transactions made on monthly basis.
- Support Hotel arrangements for Nigerian staff, participants, consultants who are coming to Abuja for assignments.
- Any other task as assigned by the Supervisor.
Qualifications
Qualifications
- Bachelor’s Degree and/or equivalent in any Social science/Administration or related course
- 0 to 1 year of related experience, post NYSC.
- Verbal and written language skills in English required.
- Ability to work independently and take initiative.
- Ability to learn complex program procedures.
- Good typing skills, memo composition and editing skills.
- Familiar with internet search engines and able to undertake background search on well-defined tasks.
- Excellent command of written and verbal English Language
- Takes initiative and can start/complete tasks with basic direction.
- Excellent Computer knowledge. Proficient in Word, Excel, Outlook and Power Point 2007. Learn and become proficient in the firm’s management system (Applied) and other carrier software or websites, as needed.
- Ability to Multitask and organize ongoing projects, looking for ways to become more efficient in completing tasks.
- Demonstrated competence to assess priorities and manage a variety of activities in a time sensitive environment and meet deadlines with attention to detail and quality.
- Strong office and organizational skills.
- Excellent interpersonal skills and demonstrated ability to interact professionally with culturally diverse staff, clients and consultants.
