Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNCDF makes public and private finance work for the poor in the world’s 47 least developed countries. With its capital mandate and instruments, UNCDF offers “last mile” finance models that unlock public and private resources, especially at the domestic level, to reduce poverty and support local economic development. UNCDF’s financing models work through two channels: financial inclusion that expands the opportunities for individuals, households, and small businesses to participate in the local economy, providing them with the tools they need to climb out of poverty and manage their financial lives; and by showing how localized investments — through fiscal decentralization, innovative municipal finance, and structured project finance — can drive public and private funding that underpins local economic expansion and sustainable development. By strengthening how finance works for poor people at the household, small enterprise, and local infrastructure levels, UNCDF contributes to SDG 1 on eradicating poverty and SDG 17 on the means of implementation. By identifying those market segments where innovative financing models can have transformational impact in helping to reach the last mile and address exclusion and inequalities of access, UNCDF contributes to a number of different SDGs.
UNCDF Financial Management Services unit (FMS) is based in UNCDF Headquarters, New York along with out-posted staff across regional offices and multiple country locations. MSU team works to enhance the institutional effectiveness of UNCDF through operational solutions, development of management policies, prescriptive content, and overall management of all operational, resource management and financial aspects of the organization. FMS oversees policy adherence, safeguarding UNCDF and Executive Secretary’s accountability while providing advisory, transactional services and support to UNCDF in its core functional areas of accounts and finance; human resources; operations and procurement; and information technology.
Required
Over the last five years, UNCDF regional operations in East and Southern Africa have grown in terms of projects leading to increased personnel and operations services required by project teams. For this reason, the services of an Operations and Adminstrative Associate are needed to:
- Coordinate and provide operations and administrative support services to the Uganda country office
- Provide operations and administration support to East and Southern Africa Regional teams as required.
Duties And Responsibilities
- Perform the role of travel arranger/Processor in the region focusing on achievement of the following results:
Organizing of travel for staff while ensuring proper adherence to the travel policy
Support with travel processing/level one approval
Ensure that TRs are closed in a timely manner
- Perform the Buyer function in the system by preforming the procurement function
Conducts procurement processes with proper adherence to the procurement policy
Supports with supplier registration and level one approvals
- Focal point for Uganda country office security
Ensures that country office is up to speed on all security matters
Supports new staff on all components of security and ensures that staff premises are inspected and cleared for occupation
Represents UNCDF at security meetings
A focal member of the country office security team by ensuring that staff are well informed on security matter, ensuring that new staff members fully comply with security protocols ensuring the office security is not compromised
- Perform the role of office administrator by ensuring that the Uganda country office is fully operational
Responsible for office inventory and assets by ensuring that all property is safely kept and property records are maintained
Ensures that office equipment is functional and maintains a regular servicing schedule
Ensure that the Uganda country office is functional, security system works efficiently, utilities are monitored and paid on time. Performs the role of office manager by ensuring that the office is always ready for business
- Support HQ Finance, Procurement and HR Specialists as may be required
Supports the HQ teams i.e finance with monitoring dashboards and ensuring that unprocessed items are followed up and cleared
Supports the HQ HR team with staff onboarding and exits as well as implementation of the UNCDF gender annual work plan
Competencies
Core
Achieve Results: LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work
Think Innovatively: LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking
Learn Continuously: LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility: LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination: LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously
Engage and Partner: LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion: LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies
Thematic Area Competency level
Job Knowledge – Knowledge of Procurement and the ability to apply them to strategic and/or practical situations Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Quality Assurance – Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Knowledge Management – Ability to efficiently handle and share information and knowledge Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Team Building – Ability to work effectively with diverse groups of professionals towards common goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Client Orientation – Ability to respond to client needs promptly Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Education
Required Skills and Experience
Ugandan national with Secondary Education or a University Degree in Business or Public Administration or other related fields would be desirable
Experience
Minimum 7 years (with secondary education), or 4 years (with Bachelor’s Degree) of progressively responsible procurement experience is required at the national or international level.
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).
Advance knowledge of automated procurement systems.
Experience in the area of Procurement with UN agencies would be desirable.
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant Information About UNDP Rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
