Job Description
The Office Attendant will perform the following tasks, as well as remaining flexible to taking on new responsibilities as and when these may arise and in consultant with the Operations Officer and Operations Manager.
Responsibilities
- Ensure that the office is kept clean and the office environment is maintained in manner that is conducive and meets acceptable standard;
- Maintain the general sanitation of the office environment – clean floors, walls, ceilings, furniture and fixtures daily, equipment, windows, window blinds, glass partitions, and mirrors, using appropriate cleaning tools.
- Ensure safety by checking electrical appliances, while cleaning, for obvious physical faults to forestall hazards and report to line manager.
- Report any needed repairs immediately to line manager (such as leaky faucets or toilets, loose tile, broken windowpanes, missing nuts or screws, etc.);
- Ensure that all cleaning tools/materials are maintained in a safe, clean and efficient working condition. Where an item of equipment requires repair, this should be reported to the line manager.
- Responsible for ensuring that water is always available in the office water dispenser.
- Responsible for monitoring office/kitchen supplies e.g., tea, coffee, sugar, milk, and cleaning fluids; and support inventory checks and purchase of weekly/monthly supply top-ups.
- Assist with office duties such as copying, scanning, binding, furniture shifting for meetings and others as may be assigned by the line manager from time to time.
- Responsible for disposal of trash, waste, and other disposable materials in the office.
- Ensure Health and Safety measures are taken in carrying out daily duties.
Note: This job description reflects the present requirements of the post. As duties and responsibilities change and develop, the job description will be reviewed and be subject to amendment in consultation with the post holder and line manager.
Candidate Specification
- At least a year proven experience in a cleaning role.
- Experience of ensuring cleanliness and maintenance of an office or similar environment.
- Willingness to be pro-active, responsive and flexible to the changing requirements of the project.
- Ability to work quickly and effectively under pressure.
- A team player.
- Experience of working on donor-funded programmes in multi-national teams desirable.
- Ability to speak English preferred.
- Experience of working on administrative duties, such as filing, printing, scanning etc.
Background
Cambridge Education has been awarded the FCDO funded Girls in Rwanda Learn (GIRL) programme, a 6-year programme (Nov 2024 – Jun 2030). GIRL is the FCDO’s new bilateral education programme in Rwanda, building on components of the previous Learning for All (LFA) programme (2015-2023). The LFA programme worked to improve learning outcomes in English and Mathematics in all government and government-aided schools in Rwanda, with a special focus on girls and including children with special educational needs. GIRL has been designed to build upon this work by continuing to focus on foundational learning outcomes in English and Mathematics, with an even stronger focus on girls’ education and inclusive education. It will work to reduce school drop-out and improve transition to lower secondary or other learning pathways, particularly for girls and children with disabilities. The programme is made up of 3 main components:
- Component 1 will focus on improving learning outcomes in English and Math and providing technical assistance to the Government of Rwanda to strengthen capacity and the policy environment for improved foundational learning.
- Component 3 will focus on managing an innovation fund for out-of-school girls using a test-learn-adapt approach.
- Component 5 will focus on technical assistance and advocacy to the government around foundational learning and out-of-school girls, to ensure approaches are scaled and evidence from the programme feeds into policy and programming in the sector.
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Agile working
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team and personal commitments. We embrace agility, flexibility and trust.
Country: Rwanda
Position Location: Kigali, Rwanda
Contract Type: Contract
Work Pattern: Full Time
Sector: International Development
Discipline: International development
Job Ref: 5472
