Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance (KIPS)
POSITION Office Assistant
MAXIMUM LEVEL OF EFFORT Full-time long-term
BASE OF OPERATIONS Nairobi, Kenya
POSITION REPORTS TO Operations and Finance Director
1. PROJECT BACKGROUND
The purpose of the Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance project (KIPS) is to ensure sustainable access to and appropriate use of quality-assured and affordable health commodities through a resilient and mature supply chain system and pharmaceutical regulatory services. KIPS will work to strengthen the capacity of local systems, institutions, and individuals to sustainably manage supply chains, for both USAID-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.
2. POSITION PURPOSE
Reporting to the Operations and Finance Director, the Office Assistant will provide clerical services to KIPS project in accordance with USAID and DAI Global policies, procedures and guidelines. The Office Assistant will ensure that the Offices and all general areas are always clean and in a conducive environment as required by the project.
3. KEY DUTIES & RESPONSIBILITIES
• Cleans surfaces, including floors, furniture, walls, doors, windows, carpets, curtains, washroom towels consistently.
• Prepare tea/ coffee for staff and visitors
• Empties and cleans wastepaper baskets dustbins
• Keeps office rooms, kitchens and toilets clean and hygienic.
• Maintains and cleans all cleaning equipment utilized;
• Ensures that office is constantly running with enough supplies and toiletries
• Able to use photocopying, binding machine and prepare of materials needed for training, meetings, seminars/ workshops
• Support clerical administrative functions as assigned by supervisor.
• Maintain high standards of customer service to guests.
• Flexible to work during odd hours and weekends as needed.
• Any other duties may be assigned from time to time.
4. QUALIFICATIONS
• Completion of High School with at least 4 years of working experience in a busy office
• Knowledge of English language sufficient to understand simple instructions.
• Good communication and time management skills
For further information and application submission, please see the link and follow the inst
ructions:
https://fs23.formsite.com/OLJTgx/5zuwcztmnv/index
APPLICATION INSTRUCTIONS:
Select the position you are interested in applying for, fill out the required information, and upload your CV. Applicants are encouraged to apply as soon as possible, as interviews will be conducted soon. Please note that due to the volume of applications we receive and the urgency of filling positions, only shortlisted applicants will receive notification on the next steps. The application closing date will be November 7, 2024.
ABOUT DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.
DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.
DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.
