Context:
Under the overall supervision of the Senior Resources Management Officer and the direct supervision of the Logistics & Procurement Officer in Nairobi, the incumbent will contribute to the technical coordination and monitoring of construction projects/work as a Common
Service support for Mission’s needs.
Core Functions / Responsibilities:
1. Support Mission’s construction needs by conducting general assessment of the building and its surrounding, sewage system, building integrity and other required assessments and tests, to ensure the premises are safe and suitable for the Project needs.
2. Contribute to Supply Chain Unit’s liaison with the Contractor and their team members on technical issues, including participation in regular meetings to ensure the pace of work progresses.
3. Prepare BoQs, drawings, cost estimation and work plan for the general building construction or rehabilitation of the existing buildings, and/or new prefabricated structure and temporary structures as required by project needs.
4. Use software packages AutoCAD and other related drawing softwares to prepare, review, amend and interpret blueprints; draft plans and details; and modify existing AutoCAD drawings.
5. Support Supply Chain Unit on the planning, design, specifications and execution of all phases of construction or office maintenance work from initial planning to the final handing over by the selected contractor.
6. Participate in the proposal technical evaluation process including assessment of bidders’ qualifications, competency and experience and in analyzing and reviewing the quoted unit rates against IOM’s cost estimate.
7. Support daily inspection and hand-on supervision of the construction progress around the entire office building, including the outside perimeter, and the construction safety standard is followed.
8. Inspect the quality of proposed/received materials, in line with standards and original specifications of BoQ or approved samples.
9. Ensure that drawings and records of actual quantities maintained are kept up to date and variations and addendums are issued correctly.
10. Contribute to Supply Chain Unit monitoring of work force quantity which should be sufficient to carry out works in line with time schedule.
11. Follow up all the contractual duties as stipulated in the IOM construction contract. Plan and monitor the progress of the construction works. Report minimum on weekly basis to Logistics and Procurement Officer, through a report highlighting the quality of
the work and the achievement of the target foreseen in the weekly work plan, specifying the number of days in delay or saved by the Contractor.
12. Prepare periodic reports on various aspects of projects including but not limited to work progress, quality control, schedule compliance, technical and recommendations.
13. Travel to Project sites and IOM field offices as required.
14. Perform any other duties as may be assigned
Required Qualifications and Experience
Education
• University degree in Civil Engineering or a related field from an accredited academic institution with two years practical working experience in civil construction in national/ international company/organization.
Experience
• Have significant building or Infrastructure knowledge and/or project management experience. Proven construction and supervision experience in civil construction implemented by UN/humanitarian/government. Experience in infrastructure sector
will be treated as an added advantage.
• Experience in liaising with resettlement partners, refugees/ IDPs settlements, international organizations, and Contractor’s services providers is an advantage.
• Prior experience in working in similar context is preferable.
Languages
• Fluency in English and Swahili is required (oral and written).
Required Values
Inclusion & respect for diversity
• Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual
orientation, political conviction and other differences.
• Encourages the inclusion of all team members and stakeholders while demonstrating the ability to work constructively with people with different backgrounds and orientations.
• Promotes the benefits of diversity; values diverse points of view and demonstrate this in daily work and decision making.
• Challenges prejudice, biases and intolerance in the workplace
Integrity & transparency
• Upholds and promotes the Standards of Conduct and Unified Staff Regulations and Rules.
• Delivers on commitments; manages the organization’s resources reliably and sustainably.
• Embraces and encourages transparency, balancing this with the need for discretion and confidentiality as appropriate.
• Maintains impartiality and takes prompt action in cases of unprofessional or unethical behaviour.
• Does not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
Professionalism
• Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
• Seeks to raise professional standards in self and others through daily work and activities.
• Adapts quickly to change and is decisive and versatile in face of uncertainty.
• Shows self-control and persistence when faced with difficult problems, and remains calm in stressful situations.
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Courage
• Does the right thing, even in particularly challenging and difficult situations.
• Shows resilience and respect in the face of adversity.
• Is decisive and versatile when faced with uncertainty and adapts quickly to change.
Is prepared to take calculated risks to achieve the objectives of the Organization.
• Willing to speak up to protect others when misconduct or wrongdoing occurs.
• Is able to provide honest and constructive feedback to peers, direct reports or a
supervisor.
Empathy
• Is able to stand in another person’s shoes and consider a situation from another
perspective, even if one doesn’t agree with it.
• Supports and relates to others; actively seeks to emotionally understand what other
people may be feeling.
• Is fully present when working with others, actively listening and engaging.
• Encourages collaboration through a willingness to consider multiple perspectives and
opinions.
Required Competencies
Teamwork
• Fosters a sense of team spirit by developing a shared understanding,
accountability and enthusiasm for the team’s work.
• Displays a high level of cultural awareness, sensitivity to different ways of
working and leverages individual strengths in order to build a better team.
• Shares credit for team accomplishments and ensures that the contribution of
others is recognized.
• Helps create a positive team spirit, putting aside personal considerations to help
the team achieve its goals
How to apply:
Interested candidates are invited to submit their application by sending a Motivation Letter and the updated CV to the email address [email protected] referring to this advertisement.
Closing Date: 07 August 2024
Only shortlisted applicants will be contacted.
