Alliance Forum for Development (AFOD) Uganda is a non-profit, non-governmental humanitarian
and development organization working with disadvantaged communities to address their real
needs in areas of; Integrated Health Services (IHS); Nutrition Food Security & Livelihoods (NFSL);
Protection & Psychosocial Support Services (PPSS) with research and innovation, WASH,
Climate resilience as cross-cutting interventions.
AFOD Uganda is looking for dynamic, experienced, and qualified Ugandans to fill the position of
M&E Officer.
Terms of Reference (TOR)
Reports to: Program Manager
Location: Adjumani Field Office
Job Summary / Purpose: Under the direct supervision of the MEAL Manager, the job holder will
provide technical oversight and leadership to drive the M&E work and ensure the smooth running
of all M&E systems, processes and activities in liaison with an update of the MEAL Manager,
conduct data analysis, progress reporting, disseminate results and capacity building in support of
the achievement of planned objectives, aligned with country programme goals and strategy.
He/she will also be responsible for the implementation of the Monitoring and Evaluation (M&E)
framework, and develop approaches and tools based on clear impact pathways, theories of
change, outcomes, and indicators of progress.
Major Duties and responsibilities
The M&E officer will be required to perform the following:
Program Monitoring and Evaluation (40%):
§ Programme/Project Management: Ensure the availability of accurate, complete and up-
to-date information required for effective programme and project design, implementation,
management, monitoring and evaluation and emergency preparedness and response.
§ Conduct a needs assessment on the unmet needs of mental health for each of the
programs
§ Monitor and report on the indicators that demonstrate the levels of integration of Mental
Health programs with one or more programs-2P+ approach
§ Monitor and evaluate the cross-cutting activities of focus for integration
§ Programme Efficiency and Effectiveness: Enhance programme efficiency and
effectiveness through evidence-based approach and implementation follow-on, including
monitoring AFOD inputs, local conditions and resources, the flow of supply and non-
supply and emergency assistance, and programme status.
§ Advice on and support project evaluations formulated within a framework that
demonstrates evidence-based best practices whilst identifying outcomes and impact;
§ Contribute to increasing the quality and reliability of AFOD programme/project outputs to
include target setting and establishing Key Performance Indicators.
§ Operationalize the M&E framework and policy designed for AFOD Uganda and others
specific to different projects including but not limited to designing program M&E tools for
data collection, verification and Data management and audits.
§ Contribute to the development, design and planning of projects so that projects have
clearly defined measurable indicators of outputs, outcomes and impact,
§ Contribute to outcome and evidence-based strategic decision-making at AFOD and
promote a culture of evidence-based learning and adaptation at the field level
§ Support Managers to develop systematic and realistic monitoring plans that capture
quantitative and qualitative data on project performance indicators
§ Identify program risks and knowledge gaps within AFOD projects and suggest risk
management measures
§ Monitor and evaluate overall progress on the achievement of results as well as the
sustainability of the project results and report periodically
§ Participate in the development of weekly, Monthly, Quarterly and Annual work plans and
reports
§ Audit and verification of project data through risk management systems and processes by
enhancing oversight with a greater focus on monitoring and evaluation
§ Contribute to research and concepts/proposal writing
Capacity Building (15%)
§ Build capacity of field staff on the project design, data management, data analysis and
results-oriented programming, monitoring and evaluation methods and requirements for
relevant donors to ensure compliance
§ Train and mentor staff on report writing and dissemination strategy
§ Support in annual program reviews, planning workshops and preparing relevant reports.
Management information System and Administration (25%)
§ Develop and maintain a system for archiving M&E guidelines, tools, data files, analysis
files, reports and presentations for the major activity undertaken
§ Develop M&E guidelines and SOPs for the projects
§ Develop Internal program and operational reporting templates that facilitate the acquisition
and aggregation of information in programs
§ Enter pre-group, pre-assessment and termination data into the online system and SMU
Google drive every week.
§ Maintain client’s confidentiality (keeping therapy information confidential).
§ Proper management of the clinical forms, electronic device including SMU-Phone and
tools.
§ Maintenance of electronic database for case management
§ Develop an indicator reference sheet for tracking IPT-G, GFA, HIV/AIDS and Livelihood
programs.
Disseminate learning (20%)
§ Produce reports for timely dissemination to internal and external stakeholders
§ Ensure proper documentation of innovative approaches and best practices for
dissemination
§ Organize internal/stakeholder review meetings and other external fora to disseminate
program results and learning
§ Gathering, summarizing and disseminating relevant technical updates on program
planning, monitoring and evaluation and operations research within the project
§ Document case studies (Monthly) and Most Significant Change Stories (MSCs) on a
quarterly and bi-annual basis highlighting program success and leading in the participatory
review and selection of the MSCs.
Key outputs:
§ Timely shared weekly, monthly and quarterly budgets, work plans and M&E reports
§ Monitored and shared reports on AFOD inputs, local conditions and resources, flow of
supply and non-supply and emergency assistance, and programme status.
§ Supported project evaluations and gathered evidence-based best practices whilst
identifying outcomes and impact;
§ Set targets and established Key Performance Indicators trackers.
§ Developed systematic and realistic monitoring work plans
§ Identified program risks and knowledge gaps within AFOD projects and suggested risk
management measures
§ Developed research concepts/innovative proposals in line with AFOD thematic areas
§ Built the capacity of field staff on the project design and quality report writing
§ Developed and maintained a system for archiving M&E guidelines, tools, data files,
analysis files, reports and presentations for major activities undertaken
§ Developed M&E guidelines and SOPs for the projects
§ Organized internal review meetings to disseminate program results and learning models
§ Documented case studies (Monthly) and Most Significant Change Stories (MSCs) on a
quarterly and bi-annual basis highlighting program success
§ Ensured all reports have sex, and age data disaggregated values (SADD) factoring
persons with disabilities.
§ Conducted onsite food basket and post-distribution monitoring and generated reports
§ Conducted program audit and verification of project risk through oversight functions
§ Ensured all weigh bills were timely verified, scanned and submitted to enforce the use of
the last mile
§ Ensured all average weights (physical inventory) have notes for records prepared, shared
with the program manager and filed
§ Developed program monitoring checklists to assist in the effective monitoring of programs.
§ Gathered beneficiary’s feedback using focus group discussions (FGD) to support program
reviews and improve services.
§ Performed any other duties assigned by the supervisor.
Minimum Qualification
§ A Postgraduate Diploma in Monitoring and Evaluation.
§ An advanced Degree in Project Planning and Management, Statistics, Economics,
Demography, Social Sciences, Computer Science, or other related field from a reputable
Institution of Learning,
§ Analytical and Presentation skills using; MS Word, MS Advanced Excel and other
statistical packages like; SPSS, Invivo, Open Data Kits, Stata, Epi data etc.
§ Proven ability to produce demonstrable results.
Experience
A minimum of at least three years of professional work experience in an NGO, other development
organizations, private sector or national government fieldwork experience in M&E and experience
of emergency program interventions in Uganda is an added advantage.
Core Competences
In addition to the above qualifications and experience, the applicant should possess the following
core competencies:
Skills:
§ Fluency in both oral and written communication in English
§ Good report writing and presentation skills
§ Basic research skills and client handling
§ Knowledge of Refugee Operations
§ Intercultural and interpersonal skills
Behavioural:
§ Code of conduct relevant to M & E work
§ Commitment, time management and ability to work for longer hours
§ Loyalty, patience, emotional intelligence and tolerance
§ Good team player and able to build working relationships
§ Staff are prohibited from engaging in sexual exploitation, abuse and harassment and you
are required to read and understand the content related to PSEA.
HOW TO APPLY
Submit your application to [email protected]. or by hand delivery to AFOD Adjumani
Field Offices. Applications should be addressed to the Human Resource Officer. Please Include
a cover letter stating the position, a CV (with 3 referees and their functional email contacts), and
copies of academic qualifications/certificates as one PDF document. The position should be
stated in the subject line. Only candidates selected for further consideration will be contacted
Deadline for submission: 15th October 2024 at 5:00 pm.
Disclaimer
AFOD-Uganda’s recruitment processes at all stages are free of charge. We DO NOT
request any form of payment, materials, or sexual favors in exchange for job applications,
interviews, or employment. If you encounter any of such requests, please report them
immediately. Your integrity and trust are important to us
