Context
Under the overall supervision of the Supply Chain Officer in Uganda and direct supervision of National Supply Chain Officer, the incumbent will be responsible and accountable for providing necessary support to RMU, and all Programmes in Uganda. The incumbent will be responsible for the following:
Responsibilities
- Carry out clerical tasks to support the smooth running of activities in the Unit.
- Monitor stock level of consumables, supplies, and other materials needed by the office and alert on the need to restock.
- Assist in fleet management in the mission: coordinate drivers’ movements; verify all logbooks are properly maintained and monitor fuel consumption and vehicle’ maintenance records.
- Support the organization of meetings, workshops, trainings.
- Follow up on contractors doing work on the office premises.
- Conduct regular inspection of office premises and verify functionality of the entire office and equipment.
- Drive assigned IOM’s vehicle.
- Arrange for minor repairs and verify that the vehicles are kept clean.
- Follow-up that the vehicles undertake regular service intervals
- Perform other duties as may be assigned.
Qualifications
Education
- High school diploma with three years of relevant professional experience; or
- University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with one year of relevant professional experience.
- Valid national driver’s license.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- Experience in procurement and logistics and working with vendors and service providers;
- Experience with asset management process;
- Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
- Experience working in an international organization an advantage.
Knowledge of local driving rules and regulations.
Skills
- High level of computer literacy
- Knowledge of SAP highly desirable
- Ability to work with national and international institutions.
- Ability to prepare clear and concise reports.
Excellent communication and negotiation skills
Languages
- Fluency in English is required (oral and written).
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – Behavioral indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – Behavioral indicators (Level 1) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies
Required Skills
• High level of computer literacy • Knowledge of SAP highly desirable • Ability to work with national and international institutions. • Ability to prepare clear and concise reports. • Excellent communication and negotiation skills
