Job Vacancies at CORAT Africa

• Deadline: January 25, 2025

Procurement Officer

As a Procurement Officer at CORAT Africa, you will play a pivotal role in managing the efficient and cost-effective acquisition of high-quality goods and services to support both our learning environment and hospitality facilities. This includes overseeing the entire procurement process, maintaining vendor relationships, and implementing strategies that align with industry standards, organizational policies, and relevant regulations. The role also involves negotiating contracts, ensuring timely delivery, and upholding compliance, all while addressing the unique needs of our operations.

Key Responsibilities:

• Procurement Strategy and Planning
• Develop and implement procurement strategies aligned with organizational goals and objectives.
• Create procurement plans tailored to the institution’s academic calendar and hospitality service requirements.
• Collaborate with department heads (e.g., hospitality, catering, and housekeeping) to forecast demand and identify procurement needs.
• Conduct market research to identify innovative, high-value, and quality solutions.
• Identify potential suppliers through market analysis, ensuring procurement activities are optimized.
• Prepare and manage annual procurement plans and budgets.
• Vendor Management
• Identify, evaluate, and maintain strong relationships with potential and existing suppliers.
• Conduct supplier audits and performance evaluations to ensure compliance and service quality.
• Negotiate contracts, terms, and conditions to secure favorable agreements for the organization.
• Maintain relationships with key vendors to ensure continuity of services.
• Develop and manage a preferred vendor list for various goods and services.
• Monitor supplier performance and resolve issues related to quality, delivery, or pricing.
• Procurement Process Management
• Oversee end-to-end procurement processes, ensuring adherence to policies and procedures.
• Manage procurement of diverse goods and services, including food supplies, kitchen equipment, housekeeping materials, office supplies, and learning resources.
• Issue purchase orders, track deliveries, and follow up with vendors to ensure timely fulfillment.
• Maintain proper documentation for all transactions, including detailed records of orders.
• Address procurement-related discrepancies and resolve issues promptly.
• Compliance and Risk Management
• Ensure compliance with relevant laws, regulations, and organizational policies.
• Monitor and manage risks associated with procurement activities.
• Maintain accurate records of procurement transactions.
• Promote ethical sourcing and sustainability practices, especially in food and hospitality-related procurement.
• Reporting and Documentation
• Prepare and present regular reports on procurement activities, supplier performance, and cost savings.
• Maintain comprehensive documentation of procurement processes and decisions.
• Conduct periodic stock checks and audits to ensure inventory control and accurate reporting.
• Implement waste reduction and cost-efficiency strategies, particularly for perishable goods.
• Assist in procurement process audits to ensure transparency.
• Collaboration and Coordination
• Liaise with all departments for procurements operations.
• Coordinate with the hospitality team for special events, ensuring timely procurement of required materials and services.
• Support sustainability and eco-friendly initiatives in procurement processes.
• Stakeholder Engagement
• Work closely with internal stakeholders to understand their needs and ensure timely delivery of goods and services.
• Provide training and guidance to employees on procurement policies and procedures.
• Act as a liaison between suppliers and internal stakeholders to facilitate communication and collaboration.

Requirements

• Personal commitment to Christ, good standing in Church and key values of integrity, Stewardship, Decency and Courtesy.
• Bachelor’s degree in Finance, Economics, Business Administration, or a related field.
• Desired work experience: At least two (2) years’ experience in a procurement or a related role.
• Proficiency in Microsoft Office suite.
• Comprehensive understanding of procurement regulations and best practices.
• Strong negotiation, analytical, and decision-making skills.
• Excellent communication and interpersonal abilities.
• Attention to detail, integrity, and adaptability.
• Customer-oriented mindset.
• Ability to work independently and collaboratively as part of a team

How to Apply

Interested and qualified candidates are invited to submit their applications, including detailed CVs and copies of academic and professional certificates, via email to [email protected]; indicating the job title on the email subject. The deadline for submissions is Friday, 25th January 2025.

Storekeeper 

As a Storekeeper at CORAT Africa, you will be instrumental in ensuring the efficient operation of our storage facilities.

Key Responsibilities:

• Inventory Management
• Receive, inspect, and verify the accuracy of incoming goods, including checking for discrepancies.
• Record and update stock levels.
• Monitor inventory levels and reorder stock as necessary to prevent shortages.
• Conduct regular physical inventory counts and reconcile discrepancies.
• Stock Organization
• Maintain a clean and organized stockroom.
• Label and store items in their designated locations according to established procedures.
• Rotate stock to ensure that older inventory is used or sold first (FIF- First In, First Out method).
• Ensure that hazardous materials are stored safely and in compliance with regulations.
• Issuance and Replenishment
• Issue supplies to employees and customers as needed.
• Ensure that all issued items are properly recorded and documented.
• Replenish shelves and display areas in the store as required.
• Documentation and Reporting
• Maintain accurate records of all inventory transactions, including receipts, issues, returns, and adjustments.
• Prepare reports on inventory status, including stock levels, discrepancies, and slow-moving items.
• Coordinate with the Finance department to provide feedback on stock levels and ordering needs.
• Coordination and Communication
• Liaise with suppliers and vendors regarding delivery schedules, order discrepancies, and returns.
• Provide support to other departments during peak times or special projects/assignments.
• Compliance:
• Follow all safety protocols, including the proper handling and storage of materials.
• Ensure that the stockroom is free from safety hazards and that equipment is in good working condition.
• Comply with company policies, procedures, and applicable laws regarding inventory management.

Requirements

• Personal commitment to Christ, good standing in Church and key values of integrity, Stewardship, Decency and Courtesy.
• Degree/Diploma or equivalent in Procurement or any business-related field.
• At least two (2) years’ experience as a Storekeeper in a busy environment
• Familiarity with inventory management systems and procedures.
• Proficiency in Microsoft Office suite.
• Excellent communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Ability to lift and move heavy objects when necessary.
• High Integrity

How to apply

Interested and qualified candidates are invited to submit their applications, including detailed CVs and copies of academic and professional certificates, via email to [email protected]; indicating the job title on the email subject. The deadline for submissions is Friday, 25th January 2025.