We wish to fill the vacant position of an IT Projects Assistant Vacancy on Fixed Term Contract Basis within our ICT Department to be based in Nairobi.
Eleven Degrees Consulting Limited is a leading shared service company for Mini Group of Companies, dedicated to providing innovative solutions to our clients. We are committed to excellence and strive to deliver the highest quality products and services. Our team is a diverse group of talented professionals who are passionate about their work and dedicated to the company’s success.
Job Purpose
Reporting to the IT Projects Supervisor, the IT Projects Assistant supports the successful planning, coordination, and execution of various IT-related projects. This role involves assisting with documentation, tracking progress, communicating with stakeholders, and ensuring that project timelines and goals are met. The IT Projects Assistant will work closely with project teams and management to ensure efficient and effective project delivery.
Key Duties/ Responsibilities
1. Project Coordination
• Assist in the planning, scheduling, and coordination of IT projects, ensuring tasks are completed on time.
Ensure updating project schedules, timelines, and action plans to support project progress tracking.
Help track project progress, milestones, and deliverables while notifying relevant stakeholders of upcoming deadlines, to ensure timely completion.
Schedule and coordinate project meetings, including preparing agendas and meeting minutes.
2. Communication & Stakeholder Support:
- Assist in communicating project updates to stakeholders, including preparing status reports and conducting meetings.
Coordinate with team members and other departments to ensure clear communication and collaboration throughout the project lifecycle. - Help schedule meetings, take meeting minutes, and follow up on action items.
3. Resource & Budget Management Support:
– Assist in managing project resources, including personnel, equipment, and software, ensuring availability and allocation.
– Help track project expenses, compare costs to the budget, and report any discrepancies.
– Coordinate with vendors and suppliers to ensure timely delivery of IT equipment and services.
4. Risk Management:
• Support the IT Projects Supervisor in identifying and managing project risks, including tracking risk mitigation efforts.
Assist with updating risk logs and reporting any project risks to the supervisor or project manager.
5. Testing & Implementation Support:
• Assist in coordinating testing, deployment, and post-implementation activities for IT projects.
Work with IT teams to ensure that new systems and solutions are properly tested and implemented according to project requirements.
6. Process Improvement:
- Contribute to improving project management processes by suggesting improvements and efficiencies where possible.
- Stay up-to-date with project management tools and techniques to enhance support to the project team.
7. Documentation & Reporting:
Gather data from stakeholders, prepare and maintain project records, ensuring that all necessary project documents are up-to-date and accessible.
Maintain project documentation, including project plans, schedules, task lists, and risk logs in an organized manner.
Assist with generating regular project reports and summaries for management.
Ensure proper version control and maintain shared repositories as will be informed.
Academic and professional Qualifications and experience required
- Diploma or Bachelor’s degree in Information Technology, Project Management, or a related field.
Basic knowledge of IT systems, infrastructure, or software development is a plus.
Familiarity with project management methodologies is desirable.
Six (6) months of experience or internships in project management or IT-related roles. - 1+ years of experience in assisting or coordinating IT projects is an advantage.
Key Skills and Competences
- Familiarity and/ or Proficiency with MS Office (Excel, PowerPoint, Word).
- Familiarity and/ or Proficiency in project management tools is desirable.
- Strong problem-solving abilities and attention to detail.
- Good communication & interpersonal skills, collaboration skills and teamwork abilities.
- Ability to manage multiple tasks in a dynamic environment and prioritize tasks effectively.
- Adaptable and maintains composure under pressure.
- Detail-oriented with the ability to multitask in a fast-paced environment.
How to apply:
Interested and suitably qualified individuals should forward their application letter and updated CV only to the Head – Human Resource, [email protected] quoting “IT Projects Assistant” in the subject line to be received by COB by 15th November, 2024.
NB:-
- Only the shortlisted candidates will be contacted and the interviews will be on a rolling basis.
- Internal candidates are encouraged to apply keeping their Line Supervisors in copy.
- Successful candidate(s) will undergo Background Checks.
