Job Overview
To be responsible for supporting in procuring program supplies, services and equipment; and maintaining optimal inventory levels whilst adopting best practices and keeping audit compliant records.
Location – Mukuru, Nairobi
Department – Operations/Inventory
Reports to – Inventory Coordinator
Work Pattern/Hours – Monday – Friday | 8.00 AM – 5.00PM
Key Roles and Responsibilities:
- Receive, store and issue goods to all internal sub stores and users and keeping proper records of all transactions.
- Regularly run items below re-order level report and raising timely purchase requisition orders.
- Coordinate material receiving from external suppliers.
- Inspect and verify material items received from suppliers against purchase order specification and supplier delivery documents.
- Transfer material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
- Maintain the First Expiry First Out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
- Conduct regular asset count/spot checks, generate reports on the same indicating the status/condition of assets and updating the same in the asset register
- Participate in carrying out monthly and/or random stock takes; verifying system computations against physical counts of stock. For variances, investigate then report reasons for discrepancies in a timely manner before adjustments
- Store items in an orderly and accessible manner, ensuring that the storage areas are not overstocked and are clean throughout.
- Communicate with end-users to provide first rate support-service on the general supplies needs.
- Participate/contribute in formulating inventory SOPs and policies
- Receiving of supplies on SAP with the support of signed and stamped delivery notes
- Controlling overconsumption and/or wastages of supplies by placing general supplies requests for all the departments, according to their monthly consumption breakdown
- Ensure both old and new assets are coded and asset possession forms filled and filed where necessary
- Ensure that all supplies issued are accounted for
- Place inventory requisitions on SAP
- Perform other duties as assigned and needed.
Qualifications
- Diploma in Procurement, Supply Chain Management or any other related field
Professional Qualifications
- Qualification in Procurement, Supply Chain Management or any other related field
Other requirements
- 2 years of experience in Supply chain Management
- Knowledge and experience in inventory management
- Knowledge in systems and record management
- Familiarity with major donor and local regulations is desirable
Functional Skills:
- Checking things
- Adopting practical approaches
- Meeting timescales
- Managing tasks
- Attention to details
Behavioural Competencies/Attributes:
- Upholding standards
- Interacting with people
- Team work
- Practice integrity and objectivity
- Inviting feedback
We are an equal opportunity employer and value diversity in our organization, all interested applicants should send their applications together with a detailed Cover letter and CV to [email protected] with a clear subject line “Inventory Assistant – Mukuru”. Female candidates are highly encouraged to apply. Only shortlisted candidates will be contacted. Applications should reach us no later than 14th November 2024.
