SHOFCO Overview
Shining Hope for Communities (SHOFCO) is an internationally recognized grassroots organization that unlocks the potential of urban slum dwellers to lead hopeful and fulfilling lives. SHOFCO disrupts survival mode by providing critical services including health care, clean water, education, and economic empowerment; and linking these efforts to a community-led advocacy platform. SHOFCO currently impacts over 2.4 million people across 17 urban slums in Kenya and is the largest employer in Kibera. SHOFCO is a trusted name and service provider in Kibera with a 10-year track record. For more information, please visit www.shofco.org / www.shofcosacco.com
Job Overview
To be responsible for supporting in procuring program supplies, services and equipment; and maintaining optimal inventory levels whilst adopting best practices and keeping audit compliant records.
Location – Mukuru/Kisumu/Mombasa
Rank –Coordinator
Department –Operations/Inventory
Reports to – Inventory Coordinator
Work Pattern/Hours – Full time
Key Roles and Responsibilities:
- Receive, store and issue goods to all internal sub stores and users and keeping proper records of all transactions.
- Regularly run items below re-order level report and raising timely purchase requisition orders.
- Coordinate material receiving from external suppliers.
- Inspect and verify material items received from suppliers against purchase order specification and supplier delivery documents.
- Transfer material commodities to respective storage shelves and departments whilst ensuring proper handling, shelving and coding of materials/items.
- Maintain the First Expiry First Out (FEFO) and First in First Out (FIFO) systems for storage and issuance of items.
- Conduct regular asset count/spot checks, generate reports on the same indicating the status/condition of assets and updating the same in the asset register
- Participate in carrying out monthly and/or random stock takes; verifying system computations against physical counts of stock. For variances, investigate then report reasons for discrepancies in a timely manner before adjustments
- Store items in an orderly and accessible manner, ensuring that the storage areas are not overstocked and are clean throughout.
- Communicate with end-users to provide first rate support-service on the general supplies needs.
- Participate/contribute in formulating inventory SOPs and policies
- Receiving of supplies on SAP with the support of signed and stamped delivery notes
- Controlling overconsumption and/or wastages of supplies by placing general supplies requests for all the departments, according to their monthly consumption breakdown
- Ensure both old and new assets are coded and asset possession forms filled and filed where necessary
- Ensure that all supplies issued are accounted for
- Place inventory requisitions on SAP
- Perform other duties as assigned and needed.
Qualifications
- Certificate in Procurement, Supply Chain Management or any other related field
Professional Qualifications
- Qualification in Procurement, Supply Chain Management or any other related field
Other requirements (unique/job specific)
- 2 years of experience in Supply Chain Management
- Knowledge and experience in inventory management
- Knowledge in systems and record management
- Familiarity with major donor and local regulations is desirable
Functional Skills:
- Checking things
- Adopting practical approaches
- Meeting timescales
- Managing tasks
- Attention to details
Behavioural Competencies/Attributes:
- Upholding standards
- Interacting with people
- Team working
- Practice integrity and objectivity
- Inviting feedback
How to Apply
- We are an equal opportunity employer and value diversity in our organization, all interested applicants should send their applications together with a detailed Cover letter and CV to [email protected] with a clear subject line “Inventory Assistant – Location Applied”. Female candidates are highly encouraged to apply. Only shortlisted candidates will be contacted. Applications should reach us no later than 25th July 2024.
