Position: Human Resources and Administrative Officer
Reporting to: Head of Kenya Office
Location: Nairobi, Kenya with hybrid working of 2 days in the Nairobi office and 3 days remote
Contract Type: Permanent and full-time
Starting Salary Range KES 115,000 to 120,000 gross per month (commensurate with experience) plus benefits
Purpose
This position will be embedded within the Operations Team of Development Pathways and will manage the operations, logistics and administrative tasks of the Kenya Office in Nairobi. This post will also work with the Group Human Resources Manager to ensure Kenya Office Human Resource operations and practices, including staff development and well-being are provided in line with Company expectations, including being responsible for Health and Safety aspects of the office.
Main Responsibilities and Duties
General Office Administration, Management and Quality Assurance
- Work with the company-wide operations team (across the UK, Jordan, and Kenya) in the development and implementation of the policies, procedures and processes that are relevant to the Kenya Office and ensuring staff awareness.
- Responsible for the smooth running of the Kenya Office and managing the office space, premises, furnishings and anything related to the smooth and efficient running of the office in a safe and cost effective manner.
- Create alignment and identify opportunities for best practice to be applied.
- Maintain office service agreements and monitor performance, taking action to improve where necessary.
- Coordinate and monitor office operating costs in line with budgets.
- Maintain an up-to-date communications list for the staff and providers.
- Oversee premises and lease management for the office – will be the point of contact with the landlord.
- Manage the office space and premises refurbishment as and when required, and if necessary, relocation management of the Nairobi Office.
- Ensure that all office cleaning and general maintenance is carried out.
- Create and implement effective administrative systems that demonstrate timeliness, transparency and efficiency.
- Reporting to wider company on Kenya Office matters, either through the operations team or wider, e.g., public holidays, news bulletin, etc.
- Focal point for any communications regarding the Kenya Office.
- Point of contact on legal and insurance requirements of the office premises, including dealings with the law firm, under guidance of the Group Human Resources Manager or the Head of the Kenya Office.
Terms of Employment and Benefits
Recruitment will be at the junior level and is a permanent and full-time post. This will be an opportunity for the right person to progress. Along with basic salary, the successful candidate would receive an attractive package of the following:
- Fulfilling work – working to make a difference to some of the world’s most under-served communities.
- Flexible working – Development Pathways offers employees flexible work hours and remote work options.
- Generous time off – recharge with 26-holiday entitlement plus public/bank holidays.
- Excellent health and well-being provision – access to the comprehensive medical insurance cover that includes in-patient, out-patient, dental and optical cover and an employee assistance programme.
- Group Life Insurance
- Commitment to professional development opportunities – we encourage our staff to participate in professional learning and development.
- Provision of a company laptop
- Yearly working at home allowance
- Monthly travel allowance if attends the office two days per week
- Reward Scheme for involvement in winning bid work
- Lunch provided when in the office.
How to apply
We invite interested candidates to submit their application via CharityJob by clicking on the apply button and including all of the following:
- A cover letter explaining why you are applying for this position, and how you would meet the selection criteria for the post of Human Resources and Office Administrator
- A detailed CV (curriculum vitae) specifying your qualifications, education, and relevant work experience
- All applicants will be required to specify their nationality and if they have the right to work in the UK or Jordan.
Closing date for this post will be the close of business on the 20th December 2024.
Interviews will occur at the end of January 2025.
