Job Summary
To offer performs a variety of administrative tasks and HR-related functions to support the HR department.
Duties and Responsibilities
- Maintain physical and/or digital employee files for each management staff member
- Induction for Newly Recruited Management Staff and Follow-Up on Post-Induction Survey
- Assist with the recruitment process, including identifying candidates, conducting interviews, and issuing employment contracts
- Preparing and Submitting Mid-Month and End-Month Payroll Returns
- Ensuring That the Entire Management Employees’ Files Are Up to Date and Properly Maintained
- Preparing Termination, Confirmation, and Employment Letters
- Conduct exit interviews for management staff after exiting
- Maintain accurate records of leave balances, approvals, and utilization for all management staff.
- Keep track of different leave types, such as annual leave, sick leave, and emergency leave, and ensure the trackers are updated.
- Maintain the departmental email account, respond to employee questions and complaints, and coordinate management-employee communications
- Address any discrepancies or issues that arise during the payroll process
- Assist in Coordinating the interview process by scheduling interviews, preparing interview panels, and ensuring all candidates are informed about the process.
- After induction, monitor the effectiveness of the program by conducting post-induction surveys and analyzing feedback to make continuous improvements to the process.
- Assist in preparation of monthly HR reports.
Minimum Requirements and Competencies
- Bachelor’s degree in Human Resources or a higher diploma in human resource management.
- 2 years of experience in HR operations, with a focus on contract and document management.
- Strong leadership and team management skills, with a track record of driving performance and development.
- Experience with HRIS and payroll systems, with a proficiency in data analysis and reporting.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.
- Knowledge of employment laws and regulations, with a commitment to maintaining compliance and upholding ethical standards.
- Proven ability to thrive in a fast-paced, dynamic environment, with a focus on continuous improvement and innovation.
Interested candidates should send their comprehensive CV to https://airtable.com/appmw1G3kZCgrsFbY/shrUK1UfKXH6CrDiE by 13th December, 2024. Kindly note only shortlisted candidates will be contacted.
