ABOUT OPTICOM (K) LIMITED
Opticom Kenya Limited an Optimum Group Partnerships (UK) Company designs and deploys integrated security solutions using a combination of the latest future proof technologies. We draw on our over 25 years’ experience combined Kenya and the United Kingdom in security to deliver a comprehensive protection managed services preventing crime before it happens.
Over the years, we have increased ease of doing business by protecting assets and investments through technology innovation reducing inefficiencies, losses and increasing profits.
We are currently seeking to fill the role of a Human Resource and Administration Officer.
Role Overview
We are seeking a seasoned Human Resource and Administration Officer to lead strategically and oversee the Human Resources function and office operations. This role calls for a proactive and experienced professional who can seamlessly integrate people management with operational efficiency. This position plays a key role in fostering a conducive work environment while driving operational day-to-day success.
- HR Operations
- Co-ordinate and support in HR related duties such as audits, payroll management, recruitment, training, placement and induction.
- Support in the management of employee records and contracts
- Assist in payroll management and implementation.
- Support in the implementation of HR policies and procedures.
- Support on onboarding staff members in Administration and HR procedures and exit process.
- Performance management
- Creating an engaging work culture
- Managing Employee Relations and conflicts
- Performing Succession Planning
- Creating a safe work environment
- Budget Management: Managing the HR department’s budget effectively.
- Budgeting & Tracking: Tracking and managing the office budget, ensuring expenses are within allocated limits.
- Administration, Office management and quality Assurance
- Assist in the development and implementation of policies and procedures and create staff awareness.
- Coordinate and monitor the office operating costs against budget.
- Provide support with office deliveries and errands.
- Oversee premises and lease management for the office.
- Ensure that all office cleaning and general maintenance is carried out.
- Equipment Maintenance: Managing the maintenance and repair of office equipment, including printers, copiers, computers (potentially including initial setup for new hires), and other technology.
- Inventory Management: Managing office supplies, ensuring adequate stock levels, and tracking inventory.
- Health and Safety: Ensuring a safe and healthy work environment by complying with all relevant health and safety regulations. This might include emergency preparedness planning.
- Petty Cash Administration and Office procurement.
- Vendor Management: Managing relationships with office vendors, negotiating contracts, and ensuring timely payments.
- Record Keeping: Maintaining accurate and organized office records, both physical and digital.
- Teamwork: Collaborating with other departments to ensure smooth office operations.
- Digital File Management: Supporting efficient and secure digital file management and storage.
Requirements
• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 5+ years of experience in HR and office management, preferably in a dynamic, fast-growing organization.
• Strong knowledge of labor laws and best practices in HR management.
• Exceptional organizational, time management, and multitasking skills.
• Proficiency in HRIS systems and operational management tools.
• Excellent interpersonal and communication skills, with a proven ability to lead and inspire teams.
How To Apply
If your background, experience, and competence match the above specifications, please send your detailed PDF CV only quoting the job title to [email protected] by C.O.B on 20th December 2024.
