Job Summary:
The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries. This role involves handling recruitment, employee relations, performance management, benefits administration, and ensuring smooth office operations.
Key Responsibilities:
1. Human Resources Management:
- Manage the recruitment process, including job postings, candidate screening, interviewing, and onboarding for the Ugandan subsidiaries.
- Maintain accurate and up-to-date employee records in the HR management system.
- Administer employee benefits programs and handle inquiries related to benefits and compensation.
- Coordinate performance appraisal processes and assist in the development of performance improvement plans.
- Handle employee relations issues, including conflict resolution, disciplinary actions, and grievances.
- Ensure compliance with Ugandan labor laws and regulations.
2. Training and Development:
- Identify training needs and coordinate employee training and development programs.
- Organize orientation sessions for new hires and ongoing training for existing employees.
- Maintain training records and evaluate the effectiveness of training programs.
3. Administrative Functions:
- Oversee office operations in Uganda and ensure a well-organized and efficient working environment.
- Manage office supplies and equipment, including inventory control and procurement.
- Coordinate travel arrangements and accommodations for staff as needed.
- Handle correspondence, reports, and other documentation.
- Assist in organizing company events and meetings.
4. Payroll Administration:
- Process payroll and ensure timely and accurate payment of salaries and benefits.
- Maintain payroll records and handle related inquiries from employees.
- Ensure compliance with statutory payroll requirements and regulations.
5. Policy Development and Implementation:
- Assist in developing and updating HR policies and procedures.
- Ensure employees are informed of and adhere to company policies and procedures.
- Monitor and implement changes in labor laws and regulations as required.
6. Health and Safety:
- Oversee workplace health and safety practices and ensure compliance with safety regulations.
- Conduct safety training and drills and manage the workplace emergency response plan.
Qualifications:
· Bachelor’s degree in Human Resources, Business Administration, or a related field.
· Proven experience in HR and administrative roles, preferably in Uganda.
· Strong understanding of HR practices, labor laws, and regulations in Uganda.
· Excellent organizational and multitasking skills.
· Strong communication and interpersonal skills.
· Proficiency in HR software and Microsoft Office Suite.
· Ability to handle sensitive and confidential information with discretion.
Submission Guidelines:
• Submission sent to [email protected] by COB Friday 5th July 2024
