Job Summary
- Responsible for implementing and monitoring strategic HR initiatives and managing Operational HR activities.
- Provide administrative support to facilitate smooth and seamless management of activities around the office.
Principal Duties and Responsibilities
HR Management
- Responsible for end-to-end recruitment including drafting job specifications, candidate/agency sourcing, coordinating interviews with key team members, and managing the onboarding process, ensuring a positive candidate experience with both successful and unsuccessful candidates.
- Managing all daily operational HR tasks including handling employee relations, monitoring and recording sickness/absence/annual leave, reviewing and bringing policies and procedures due for update to the notice of the HR Manager.
- Coordinating the review and update of all job descriptions and KPIs as and when they are due; ensuring all staff have working KPIs and job descriptions.
- Participate in the review and update of the performance management processes.
- Strengthening the organizational culture and improving trust; Conduct employee engagement survey and draw on information from survey results, ensuring that the company’s values are lived and embedded in our people practices; acting on employee feedback.
- Work with and support line managers to coach and guide around employee relations’ issues, appraisal best practice and maximizing engagement.
- Deal with grievances and violations invoking disciplinary action when required.
- Assist with planning and coordination of team bonding activities.
- Assist with HMO enrolment and coordination.
- Ensure employee files and database are up to date.
Fleet Management
· Supervise administration of company’s fleet
· Supervise and manage pool drivers, security men, cleaners, maintenance personnel ensuring highest level of professionalism
· Ensure all company’s vehicles are properly insured and all vehicular documents renewed at expiration.
· Reconcile mileage traveled by each company vehicle (using the mileage log) with fuel purchase.
Archiving
· Keep a proper and well-coordinated physically filing system.
· Ensure the office archive is properly labelled and stored accordingly.
General Duties
· Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents
· Manage office supplies stock and place orders
· Prepare regular reports on expenses and office budgets
· Distribute and store correspondence (e.g. letters, emails and packages)
· Prepare reports and presentations as assigned
· Arrange travel and accommodations for staff and Management when necessary
· Work with the dispatch rider to ensure in-coming and out-going mails / parcels are tracked and dispatched appropriately and timely.
· Supervise the distribution of internal mails.
· Perform other duties as assigned by the HR Manager.
Competency and Skills Requirements
- Strong knowledge of Nigerian Labor Laws.
- Strong communication skills and the ability to build strong relationships internally and externally.
- Confidentiality.
- Very good planning and organization skills.
- Good written skills with the ability to write clear, understandable plans.
- Capacity to cope with challenging situations, listen to feedback, remain calm under pressure and take decisive action.
- Ability to inspire, motivate and drive all members of the team.
- Experience with office management software like MS Office.
- Planning and organizing skills.
Experience and Qualification
- Graduate degree Minimum of 3 years’ HR experience.
- Professional HR Certifications CIPM, PHRi, CIPD or equivalent is a plus.
Method of Application:
Interested and qualified candidates should send their Application / CV to: [email protected] using the Job Title as the subject of the mail.
