Head of Finance and Administration
Job Title: Head of Finance and Administration
Reports to: Executive Director
Location: Nairobi, Kenya
Job Summary
The Head of Finance and Administration (HFA) is a senior leadership position responsible for overseeing the financial health and operational efficiency of Youth Alive! Kenya (Y.A.K.). This role ensures effective financial planning, management, and reporting, as well as the implementation of efficient administrative systems to support the organization’s mission. The HFA will lead a team to uphold transparency, accountability, and compliance with internal policies and donor requirements.
Key Responsibilities
1. Financial Management and Reporting
- Develop and implement robust financial policies and procedures to ensure transparency and accountability.
- Prepare and monitor annual budgets in collaboration with program teams.
- Ensure timely and accurate preparation of financial statements, management accounts, and donor reports.
- Oversee cash flow management, ensuring optimal liquidity to meet operational needs.
- Manage audits, including external and donor-specific audits, ensuring adherence to statutory and donor requirements.
- Maintain compliance with financial regulations and organizational policies.
2. Strategic Planning and Resource Allocation
- Provide financial insights and analysis to inform strategic decision-making by the leadership team.
- Align resource allocation with organizational priorities and strategic goals.
- Assess financial risks and develop mitigation strategies to safeguard the organization’s assets.
3. Grants and Donor Management
- Lead the financial aspects of grant proposal development, ensuring budgets align with donor requirements.
- Monitor grant expenditures to ensure compliance with donor agreements and organizational policies.
- Prepare and submit financial reports to donors in a timely and accurate manner.
4. Administration and Operations
- Manage organizational assets, including maintaining an updated inventory and ensuring proper tagging and usage.
- Supervise facilities management to provide a safe and conducive working environment.
- Ensure the organization’s administrative systems are efficient and aligned with operational needs.
- Provide oversight to the procurement team and streamline their work processes.
5. Team Leadership and Capacity Building
- Lead, mentor, and manage the finance and administration team to deliver on their objectives.
- Identify and address training needs within the team to enhance capacity and performance.
- Foster a culture of continuous improvement and professional excellence.
6. Human Resource Support
- Work closely with the HR department to align financial and administrative systems with personnel needs.
- Support payroll processing by ensuring accurate financial data is provided.
- Contribute to the development of policies and procedures that enhance operational efficiency and staff satisfaction.
Qualifications and Experience
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field; a Master’s degree is an added advantage.
- Professional certification such as CPA (K), ACCA, or equivalent.
- At least 5 years of progressive experience in financial management and administration, with at least 3 years in a leadership role.
- Experience working with donor-funded organizations, including managing grants and preparing donor reports.
- Strong knowledge of Kenyan financial regulations, tax laws, and compliance requirements.
- Proficiency in financial management software and Microsoft Office Suite.
Key Competencies
- Strategic thinking and problem-solving abilities.
- Strong leadership and team management skills.
- Excellent communication and interpersonal skills.
- High level of integrity and ethical standards.
- Attention to detail and a results-oriented mindset.
- Ability to work under pressure and meet tight deadlines.
How to Apply
Interested candidates are invited to submit their CV and a cover letter detailing their qualifications, experience and salary expectation to [email protected] by 31st December, 2024. Please indicate “Head of Finance and Administration Application” in the subject line. Youth Alive! Kenya is an equal opportunity employer and encourages applications from all qualified individuals.
Candidates must be 30 years or below.
