Are you ready to be the face and heartbeat of our operations and administration?
We’re on the lookout for a dynamic Front Office and Administration Assistant to join our vibrant team! You’ll be the go-to person for keeping our administrative and operations function smooth and efficient. If you’re proactive, detail-oriented, and ready to offer top-notch service to both our team and our valued partners, we want you on our team!
About Kenya Climate Ventures
Kenya Climate Ventures (KCV) is a climate impact, gender lens investor, de – risking early growth stage gender inclusive climate smart enterprises. KCV provides tailored, patient, and affordable capital combined with business growth support to early – stage and growth – stage climate smart enterprises, supporting them gain market traction and attract follow – on capital to bridge and sustaining business growth, market systems improvement and sustainable impact in rural, peri – urban, and humanitarian markets in Kenya and the region.
We invest in agribusiness, commercial forestry, renewable energy, water, and waste management sectors, with a focus on small and growing businesses (SGBs) whose commercial growth and success will have a positive impact on target markets, communities, and the environment.
Your Role and Responsibilities
Reporting to the Finance and Administration Manager, the Front Office and Administration Assistant is responsible for the day to day running of the KCV procurement function and assigned office administrative duties. Whilst pro – actively performing duties of office administration, front office management and procurement, the job holder will offer quality service to both internal and external parties. The Job holder will work closely with the Investment and Enterprise Development Departments.
You will;
a) Manage Front Office.
b) Manage mails and calls.
c) Manage executive schedule of meetings/appointments.
d) Support the Company Secretary in coordinating Board of Directors and Board Committee meetings.
e) Keep track of office supplies and ensure timely requisition.
f) Manage logistics and support the procurement process within the company.
g) Manage transport logistics within the company.
h) Co-ordination meetings and company events
i) Manage office access for all the staff members and clients.
j) Maintaining filing system
k) Manage office petty cash and reporting.
l) Reconcile the service contract payments and update management on administrative pending bills.
m) Reconciles monthly corporate credit account for payment.
Do you have what is takes?
For this role, the qualifications include;
• At least a Degree in Business / Office Administration / Public Relations / Finance/Customer Service or equivalent training of administration, office and executive management.
• Minimum of 3 years’ experience in office administration, or related fields.
• Experience in petty cash and credit card management.
• Computer skills including the ability to operate emails, spreadsheet and Word processing programs at a highly proficient level.
• Must possess excellent planning, organization and time management skills.
• Excellent writing, communication and presentation skills.
• Strong interpersonal skills, with a good aptitude for and transparency, patience and perseverance.
Employment
– Full – time employment
Workplace
– Nairobi – Kenya
Starting Date
– 1st September 2024
How to Apply:
To apply, submit an up-to-date resume and cover letter detailing:
• Experience relevant to the role being applied for,
• Daytime telephone contacts,
• Valid email address, and
• Names of three professional referees.
Send your application to, [email protected]. To view KCV’s full profile, visit https://kcv.co.ke/.
Closing date for applications is Friday 26th July 2024. Only shortlisted candidates will be contacted.
