Title: Finance Officer
Department: Finance
Location: Dar es Salaam
Reports To: Senior Finance Manager
Classification: Full-time
How will you fight for an AIDS-free generation?
As a member of the EGPAF Tanzania Operation Team, assume responsibility for managing payables, inventory, asset management, VAT exemptions, logistical support, service contracts, and overseeing the Logistics Assistant and other related finance activities. Ensure that all assets, inventories, and archiving are managed and administered according to Foundation and donor regulations and policies. Ensure distribution of supplies, equipment, maintaining inventory and asset records. Ensuring that records are systematically archived and retrieved when needed. Ensure that transactions are timely recorded in the Foundation’s systems.
No two days are alike at EGPAF, but what can you expect in this role?
Payable Management
- Receive and review invoices for accuracy and compliance with Foundation policies.
- Ensure timely payments to vendors and suppliers.
- Resolve payment discrepancies and issues timely.
- Ensure vendors are submitting statements on monthly basis and reconcile the accounts payable ledger to ensure that all payments are accounted for and properly posted.
- Prepare accounts payable tracker/ reports as needed.
- Collaborate with procurement department to ensure accurate and timely processing of transactions.
VAT Exemptions Management
- Ensure VAT exemptions for all offices/program are obtained for all procurement /payments in conjunction with USAID, Ministry of Health and Tanzania Revenue Authority procedures.
- Prepare and submit accurate and timely VAT exemptions as per Foundation VAT exemptions process SOPs/guidelines.
- Perform monthly reconciliation of VAT accounts/ledger to ensure accuracy in VAT monthly report.
- Monitor and manage VAT refund claims to ensure timely and accurate submissions.
- Follow up with tax authorities on the status of VAT refund claims.
- Maintain detailed records of refund claims, follow up and communications with tax authorities.
Asset and Inventory Management
- This includes maintaining records of all EGPAF assets, such as equipment, vehicles, machinery, and property.
- Ensure asset and inventory physical verification is done as per Foundation policy.
- Conduct periodic physical inventory counts of assets and assign bar codes to assets.
- Reconcile asset register and report of physically verified report
- Ensure Foundation Asset is disposed in accordance to Donor and EGPAF policy
- Maintaining accurate records and documentation is essential in asset and inventory management.
- Staff members in these roles are responsible for documenting asset transactions, updating inventory databases, and generating reports on asset utilization. These reports provide valuable insights for decision-making and financial planning.
- Compliance and Risk Management: will ensure compliance with regulatory requirements, donors and internal policies related to asset management and inventory control. The implementation of procedures for asset protection, security, and maintenance to mitigate risks such as theft, damage, or obsolescence.
Logistics Support
- Provides logistical support to the EGPAF Program as needed.
- Manages disposal of all property and equipment in accordance with EGPAF and Donor/USG regulations.
- Ensures proper inventory reports and controls are in place for all EGPAF property and equipment.
- Identify, train and coordinates activities of Property Managers in each office
Field Support
- Liaise with Field finance &admin Staff to ensure asset/inventory and logistics policies and procedures are implemented in each office.
- Ensure the asset /inventory are updated in the asset tiger system as required.
- Ensure proper documentation of inventory/asset files in sub/field-offices
To be successful, you will have:
- Degree in Accounting, Finance, Logistics or Equivalent.
- Registered with the Accountant/Supplies Professionals Registration Board
- 3 to 5 Years of working experience preferably with an NGO or in the Social/Health sector.
Bonus points if you have:
- Strong oral and written communications skills
- Excellent organizational skills and problem-solving skills.
- Experience in basic computer applications such as MS Word, Excel and Power point
- Ability to work under pressure and tight deadlines
Closing Date: August 4th 2024
Only shortlisted candidates will be contacted.
