Finance Officer
Job Type Full Time
Qualification BA/BSc/HND
Experience 3 years
Location Port Harcourt
Job Field Finance / Accounting / Audit
Medical Women’s Association of Nigeria is recruiting for a Finance Officer to join our team in Port Harcourt, Nigeria.
The Medical Women’s Association of Nigeria (MWAN) is a non-political, non-profit organization of registered female Medical and Dental Doctors. MWAN was established in Nigeria in 1976, incorporated with the Corporate Affairs Commission as a Non-Governmental Organization in 1984 with over one thousand active members covering every sub-specialty in medicine and dentistry in all thirty-six States and the Federal Capital Territory. MWAN has NGOSource Certification and ECOSOC status with the United Nations. Our vision is to be the foremost medical association in the maintenance of quality healthcare in Nigeria. Our mission is to promote the health of the population especially women and children through information dissemination, advocacy and sensitization, capacity building, and service delivery. We aim to improve the health of Nigerians with an emphasis on women and children. Our motto is “Matris Animo Curantis” meaning “Heal with the love of a mother”. We are affiliated with the Medical Women’s International Association (MWIA) and belong to the Near East / African Region. MWAN is also an affiliate of the Nigeria Medical Association.
The Finance Officer will provide a cashier function and Finance work of maintaining proper financial records of all transactions in accordance with MC financial procedures to the respective field office.
The Finance Officer will be responsible for the timely posting of all Invoices approved and paid, petty cash management and banking, and filing of field office monthly financial information inclusive of payment vouchers, bank information, financial correspondence, etc. S/he will also ensure orderliness within the finance department.
The Finance officer will deal with all cash receipts and payments as well as advise the Project Manager and Country Finance Manager on the arising financial matters and share areas of concern with suggested solutions.
The Finance officer (FO) will be a staff in Port Harcourt and will report to the Project Manager while interacting directly with the treasurer.
Prepare monthly financial reports to the Project Manager as per the finance timetable which comprises the following:
➢ Bank reconciliation statement including copy of bank statement.
➢ Aged list of outstanding Advances and other ledger balances
➢ Fixed asset register update and Spot Check reports
➢ Authorised Petty Cash Count Certificate and reconciliations.
➢ Monthly timesheet update
➢ End of Month Checklist
➢ Accurate and timely reconcile all ledgers and sub-ledgers including, petty cash, staff, purchase, and other required ledgers.
➢ Prepare monthly reconciliation report of above.
➢ Calculate and request the office’s monthly cash needs with the Project Manager to minimize month-end cash and bank balances, whilst at the same time having adequate funds available for operational needs.
➢ Making payments for all meetings, workshops, and training participants and consultants.
➢ Liaise with the National office, internal and external auditors, bank, and other suppliers.
➢ Safeguarding the organisation’s resources by scrutinizing all payment requests, TAFs, and PRFs by adhering to the MC Manual, Policies and Procedures
➢ Advising the Project Manager and Country Finance Manager on the arising financial matters and sharing areas of concern with suggested solutions
➢ Follow up on the stock balance of financial documents (forms, vouchers, receipts, etc.) and make a timely order before stockouts occur.
➢ Assist the Finance Manager with queries relating to project accounts.
➢ Act as the first point of contact for all payment queries.
➢ Receive all invoices from suppliers & vendors and prepare the Invoice authorization forms.
➢ Prepare all payments – cash, cheque, and bank transfers and obtain approval from the authorized personnel.
➢ Post payments onto the PSF general ledger ensuring the accuracy of all the required codes.
➢ Operational Related Work (25%):
➢ Be responsible for issuing travel and activity advances to project managers, consultants, and/or any other staff travels, including reconciliation of the same on return.
➢ Filing System:
➢ Ensure all supporting documents and financial filing system are organized, authentic, and complete.
➢ In charge of archiving and filling all finance documents and ensuring that they are in safe custody and easily accessible by the finance team.
➢ Ensure all field office staff submit Timesheet as per the set MC timeline.
➢ Petty Cash (10%):
➢ In charge of keeping the Petty cash impress system and records, making requisitions and issues as approved by the authorized personnel.
➢ Take collections after issuing proper receipts and deposit all cash collections in a timely, honest, and trustworthy manner.
➢ Count Petty Cash on a minimum of a monthly basis with the Financial Accountant.
➢ Post all petty cash invoices and vouchers into the General Ledger with accurate codes.
Qualifications and experience:
Essential:
➢ HND or BSc in Accounting.
➢ Minimum of 3 years experience in a finance team, with at least one year in an Accounts Officer position.
Desirable:
➢ Experience in working in an NGO is an added advantage.
➢ Member of the Accounting Professional body is an added advantage.
Requirements:
➢ Excellent interpersonal and communication skills.
➢ Knowledge of NGO donors and their financial reporting requirements.
➢ Excellent computer skills with high proficiency in Microsoft Excel.
➢ Good analytical and reporting skills.
➢ Strong ability to be able to manage and prioritize multiple tasks.
➢ Willingness to learn at all times.
➢ Working knowledge of accounting software is an added advantage
➢ Trustworthiness, stress tolerance, and operational decision-making skills is an added advantage.
Method of Application
Interested and qualified candidates should go to [email protected] to apply
