Finance Officer

Job’s aim

Responsible for effective and efficient financial operations and systems aiming optimizing expenditures and minimizing losses.
The FO is responsible for office financial transactions entry and analysis at country level and provision of technical support to the Finance and Administration Manager by ensuring that the Cordaid finance policies and procedures are adhered to.

Job Specification

Responsible for the stewardship of Cordaid assets and reputation by ensuring compliance with local laws, regulations, internal procedures and member/donor requirements. The FO supports the Finance and Administration Manager in ensuring all expenses are booked correctly and in the most efficient and timely manner.

Aim of the Organizational Unit :     Is responsible for realization of Country Office targets
Job category/Grade                         Uganda salary scale, Grade 5.
Supervisor:                                        Finance & Administration Manager
Supervises:                                        None

Key Duties & Responsibilities

Results Areas &   Description 
Administration

•  Review the codes on the payment requisitions before entry into Finance system
•  Review of staff accountabilities like travel accountabilities, entry in the system and reconciliation on a weekly basis
•  Ensures that all advances are cleared / collected on time and prepare advance analysis on a monthly basis
•  Regularly Process payments through the electronic banking system
•  Implement and maintain an effective filing system to ensure that all financial records are easily accessible and readily available
• Handles  petty cash, checks and carry out the petty cash count each Month with the Finance and Administrations Manager
• Coordinate and record in and out mails, mission order.

Finance 

• Check the correctness of coding, completeness of financial documents and review the payments prior to posting to the financial system.
• Verification and certification of accurate transactions in accordance with the standard guidelines
• Ensures that all payments for purchases of goods and services are made promptly and according to Cordaid regulations, and that actions are governed by the highest standards of personal and business conduct as stipulated in the Policy Guidelines and Generally Accepted Accounting Principles.

Bank management 

•      Act as a bank agent

Audit Facilitation 

•     Facilitating both internal & external audits and the preparation of financial statements for auditors both office and donor audits.

Integrity 

•     Adheres to the code of conduct and Integrity Policies, reports concerns and follows regular integrity trainings. This is a medium-risk position, with no direct contact with vulnerable  communities

Requirements

Knowledge, Skills, and Experiences
•    Essential – A degree in Accounting/Finance or related field
•    At least 2 years working experience in a similar position with International NGO’s
•    Knowledge of finance systems, planning & control, (computerized) accounting, (compliance)
•    legislation, reporting standards and languages.
•    Excellent computer skill (MS Office package) and other web based accounting systems
•    Strong financial background with knowledge of different funding modalities
•    Good interpersonal & communication skills, including intercultural communication
•    Excellent language skills in English
•    Stress management and ability to multitask
•    Analytical and problem solving skills
•    A good team player
•    Able to explain and enforce Cordaid Policies
•    Knowledge of the mission and goals of the Cordaid program and the security policy.
•    Behavioural values and skills: trust, accountability, problem solving, cooperation, flexibility, creativity, collaboration

Competencies

•    Personal Integrity
•    Creative and Innovative
•    Open and outgoing
•    Results Oriented
•    People skills
•    Entrepreneurial and commercial thinking
•    Ability to work independently under pressure and proactive work style

KRAs
•    Accurate and timely Financial Administration and in line with (internal) accounting guidelines
•    Correct and accurate Bank Management without mistakes
•    Good Audit Facilitation and explaining procedures to auditors
•    Maintain clean travel advance balances, support staff in doing their accountabilities

Others/Extra Details

Cordaid is fully committed to provide a safe and welcoming workplace to its employees, and to maintain respect and dignity of everyone that comes into contact with Cordaid. Therefore, Cordaid participates in the Inter-Agency Misconduct Disclosure Scheme. For more information about Cordaid’s work on integrity https://www.cordaid.org/en/who-we-are/integrity-and-code-of-conduct/.

Applications including a motivation letter and extensive CV in English, should be submitted online; https://cordaid.hrmagic.co/careers/job?id=OTg1  by January 15th , 2025.