Key Performance Areas and Percentage Worked
Recording, Monitoring, Tracking and Reporting – 20%
- Tracks key indicators and the processing of monthly country office reporting, including the receipt, recording, reconciliation, and consolidation of all income, expenses, and balance sheet items.
- Reviews monthly project spending performance for accuracy, allowability, availability of project funds, adequate supporting documentation, and proper authorization.
- Assists with monitoring all matters that may affect the financial integrity of Pathfinder programs or the organization and assists in investigations in response to allegations of improper conduct.
Compliance – 15%
- Assists with ensuring standard financial systems and controls are established and maintained to provide appropriate level of controls over the organization’s resources.
- Assists with the development and implementation of effective tools, systems, policies, and procedures that ensure consistent compliance.
- Ensures compliance with GAAP, Pathfinder, and donor policies.
- Reviews monthly spending performance of country offices to ensure compliance with Pathfinder and donor policies.
Process and Tools Continuous Improvement – 10%
- Assists with the development and implementation of financial policies and procedures in a continuous effort to improve field financial reporting and compliance.
Audit Preparation – 15%
- Collects and organizes information from states in preparation for the annual external audit and/or program specific audit.
Award Administration – 15%
- Prepares donor required invoices and financial reports in accordance with award terms and conditions.
- Supports the design, implementation, management and monitoring of award and sub-award systems and workflow processes and procedures.
Budgeting – 10%
- Assists in the preparation and monitoring of the annual budget, financial forecasts, and cash flow projections.
- Prepares budgets and modifications for cost proposals in compliance with the requirements of RFPs, RFAs or other solicitations.
Financial Capacity Building and Development – 10%
- Assists with training country finance staff on all Pathfinder financial policies and procedures.
Project Management and Participation – 5%
- Leads, manages or participates on cross-functional project teams.
Minimum Education and Work Experience:
- Bachelor’s degree in accounting, Finance or Business Management, or related field, or equivalent, or a combination of education and experience that yields the required competencies.
- 4 years’ professional experience working in finance, financial monitoring, policies and administration.
- Work experience with international non-governmental organization.
Competencies/Attributes:
Minimally Required Job-Specific Competencies:
- Agency and Donor Rules and Regulations: Foundational knowledge of USAID, and other governmental and nongovernmental agencies’ rules and regulations.
- Financial Accounting Systems Implementation: Foundational knowledge of financial accounting systems implementation at a project or program management level.
- Financial Systems: Foundational knowledge of operations, financial management, organization and planning, as well as operational knowledge of major accounting, reporting and finance functions. Proven ability to work with others to prepare budgets.
- Financial Reporting: Ability to prepare and develop required financial reports.
- PC Tools: Foundational knowledge of finance and accounting software applications to include systems, data and spreadsheets.
- Audit Process: Foundational knowledge of the audit system, process and tools.
- Compliance: Foundational knowledge of compliance standards and guidelines.
- Communication: Advanced oral and written communication skills using different forms of media. Ability to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
Minimally Required Organizational Competencies:
- Project Management Planning and Leadership: Ability to lead and manage cross functional initiatives.
- Analysis and Sound Judgement: Advanced analytical and trouble shooting skills. Ability to make sound judgments. Ability to improve processes, promote excellence and demonstrate accuracy and thoroughness.
- Software Applications: Foundational knowledge of MS Excel, PowerPoint, Word and Outlook.
- Languages: Proven ability to write and speak using local language and English language.
- Sexual and Reproductive Health and Rights Services: Foundational knowledge of family planning and reproductive health principles, practices and services of assigned program, including program strategies and indicators.
- Passion for Sexual and Reproductive Health Services: Commitment to family planning, reproductive health services, gender, maternal, child health services, and eradication of harmful traditional practices.
- Influencing and Customer Service Skills: Proven ability to influence using diplomacy skills with key stakeholders. In-depth demonstrated customer service skills.
- Organization, Planning and Multi-tasking: Advanced organizational and planning skills, project planning and management skills. Proven ability to set priorities, meet deadlines and multi-task with minimal supervision. Proven ability to coordinate activities.
- Self-Management and Teamwork: Ability to work independently or as a member of the team, ability to be detailed-oriented and consistently accurate, ability to manage stress effectively in a fast-paced environment, and ability to quickly learn new systems, processes and procedures and adapt local practices to global standards.
- Matrix Management: Ability to thrive in a matrixed organization.
- Confidentiality: Proven ability to maintain confidentiality on work-related issues.
Other Information:
- Travel required (10% or less).
- Uses cellular and office phone, laptop or desktop computer.
Equal Employment Opportunity Policy
Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
Safeguarding and Protection
Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired.
