The Kenyan Chapter of Participatory Ecological Land Use Management (PELUM) Association is a national
network of 63 Civil Society Organizations who work with small holder farmers in Kenya. The organization seeks
to fill in the position of Finance Officer. The Finance Officer will be responsible for financial accounting, reporting,
analysis and sub grant management. The position holder will be based at PELUM Kenya Country Secretariat
Offices in Juja, Kenya. The Finance Officer will be reporting to the Head of Finance and Administration.
Key Roles and Responsibilities
• Responsible for financial accounting, reporting, financial analysis, monitoring and sub grant management
• Reviewing, verifying and processing funds requests for all payments and imprests. This will include
review of MPESA payment request; reviews of project activities and initiating funds transfers and review
and verification of support payment documents; process all payment receipts once received and process
the payment in relevant forms (cash, MPESA or cheque)
• Responsible for Sub grant management ensuring compliance, timely reporting and financial monitoring
of sub grantees.
• Post all accounting data into the sage accounting system
• Prepare final accounts for submission to the external auditors in accordance with the existing financial
policies and procedures.
• Maintain an inventory record of control for all equipment and ensure effective maintenance
• Timely preparation and dispatch of cheques and processing of funds payment vouchers.
• Receive payroll data, review and process the monthly payroll on time
• Process all payroll related statutory payments, staff benefits (includes staff separations, medical, gratuity,
insurances and returns and remit the amounts on time to relevant statutory bodies)
• Post all payroll related transactions in the SAGE accounting package
• Timely filing and maintenance of all payroll related documents
• Prepare allocated financial reports (financial reports, variance reports) on monthly, quarterly, annual and
any ad hoc reports
Qualifications and Requirements
The ideal candidate should have a minimum of the following desirable qualifications and requirements:
• Bachelor’s Degree in Finance/Accounting or related fields from a recognized university
• CPA (K) or other professional qualification in accounting
• 4-years relevant financial accounting work experience preferably in an NGO or network
• In-depth knowledge and previous working experience in Sage accounting package or any other major ERP
system
• Well-versed in computerized accounting packages
• Have in depth Knowledge of and experience in donor funding accounting, grant management, financial
monitoring, and control.
• Ability to work and meet strict internal and external financial reporting deadlines including preparing for
internal and external audits (both finance and systems audits)
• Self-driven and ability to work with minimum supervision
• Be a team player and builder with ability to work and interact with others at all levels
• Have strong analytical skills, good communication (written and spoken), report writing and presentation skills.
• Honest, firm, accountable and full of integrity
• Attention to details, excellent in planning, management and coordination skills
• Proven ability to support program teams during budgeting and reporting
Interested and qualified candidates should submit electronic applications stating current and expected salary and
detailed CVs with a contact mobile phone number, names and contacts of three referees to
recruitment@pelumkenya.net with the subject: FINANCE OFFICER to reach us by October 3, 2024.
Applicants should NOT send attach any scanned copies of certificate or testimonials. Only short listed applicants
will be acknowledged.PELUM Kenya is an equal opportunity employer
