Finance Coordinator - Kaduna job at SAVE THE CHILDREN

Deadline: Expired

JOB TITLE: Finance Coordinator

TEAM: Nigeria Country Office

LOCATION: Kaduna

GRADE: 3

POST TYPE: National

CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people.

Rolepurpose

This position will be responsible for implementing and/or coordinating all financial support functions for the Reaching Out of School Children project in Kaduna State. To provide a sound financial management and value-added support to budget holder and other stakeholders. The role holder will be responsible for the donor financial reporting and analyses

SCOPE OF ROLE: Reports to: Project Director

Staff directly reporting to this post: Finance Officer

Matrix Report – Finance Director

Key Accountabilities

KEY AREAS OF ACCOUNTABILITY:

Have essential knowledge of Finance and Accounting. Ensure that roles and responsibilities are clear and have strong.

understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as; Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud& dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Financial And Donor Reporting

Production of highest quality donor financial reports along with the FX analysis
Produce management reporting and KPI commentary for allocated areas
Produce financial analyses to provide insight and timely actionable information
Support in the production of ad hoc financial analyses for Leadership and stakeholders

Payment Review

Ensure all financial transactions in the state office are appropriately approve, authorize and administer, in line with SC & Donor policies.
Process all payments (cheque and/or cash) to vendors, service providers, and partners in line with SC policies & Donor requirements
Process all banking activities in the state office, ensuring that bank account records are accurately maintain, and that bank statements are obtained on a timely basis.
Responsible for monthly recharges processing (Reversal and re-class) as well as daily matching of transaction on Agresso.

Financial Recording

Manage the electronic spreadsheet/format for receiving and disbursing funds; coordinate the preparation and timely submission of monthly financial reports and other reports to Abuja as required. Ensure accurate keeping of account books (electronic and paper) for the state office.
Ensure adequate safeguarding of all vouchers manually and electronically
Ensure adequate safeguarding of all financial instruments
Preparation and submission of monthly Balance Sheet Reconciliations to CO Abuja
Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings

Cash and Budget Management

Coordinate with the Line manager to ensure timely and appropriate cash flows, matched with the operational needs of the state office and budget forecasts, and in line with SC policies and donor requirements.
Ensure that the Field Manager receives timely and accurate information to inform activity planning and forecasts.
In collaboration with the line manager support monthly budget phasing and annual pipeline analysis as well as BVA

Procurement

Represent Finance at Procurement Committee meetings
Validate Purchase Vouchers within the Finance Coordinator’s Limit
Follow up on all outstanding invoices, payments in the field offices

Statutory Regulations

Make statutory payments to the relevant authorities such as PAYE, WHT, and PENSION deduction and ensure adequate documentation is kept in the office.
Monthly submission of EFCC report to the country Office

Partner Management

Review partners/sub-awardee financial report and reconcile partners/Sub-awardee Account (52000)
Support the state teams to provide administrative and technical support to the partners to ensure that all financial documentation and reports are prepared and submitted on a timely basis in line with SC policies, project agreements.

Business Partnering

Conduct state level finance induction for all new staff on finance policies, systems and procedure
In collaboration with the line manager support the training in financial management in accordance with SC’s financial

management policies.

Audit & Evaluation

Assist with the Internal and External audit preparations including putting together relevant documentations for the

Audit

Coordinate all SC awards audits and ensure complete implementation of recommendations and findings
Follow up on audit issues and provide appropriate response with support from Humanitarian Finance Lead

Safeguarding

Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

SKILLS AND BEHAVIOURS (our Values In Practice) Accountability

accuracy and timeliness in all areas of responsibility
high level of accuracy in work, and ability to analyze complex sets of relationships and situations
holds self and others accountable

Ambition

creating best-in-class EA function
future-orientated, thinks pro-actively

Collaboration

working effectively with stakeholders to achieve common goals
excellent communication and interpersonal skills
builds and maintains effective relationships, with their team, colleagues, members and external partners
approachable, good listener, easy to talk to

Creativity

designing more effective admin systems
willing to take disciplined risks

Integrity

Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

Qualifications

MANDATORY:

Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA
HND/BSc./MBA in accountancy
Minimum 5 years’ experience in INGO
Proficient in computer skills with an excellent working knowledge of advance excel.
Perfect understanding of Nigerian tax laws and other compliance regulations

Desirable

Experience working in a multi donor environment is considered a very strong advantage
Sound knowledge of financial analysis and donor financial reporting
Audit or tax consultancy experience
Knowledge of Agresso FMS and ProSave will be an added advantage

Additional Job Responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and

Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks,

reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

The Organization

Education

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.