Deadline for Applications
October 25, 2024
Terms of Reference
Organizational Unit: Finance unit
Duty station: UNHCR Adjumani-Pakelle, Uganda
Duration of the internship: 3 months
Expected start date: As soon as possible
Background information/Organizational Context (brief introduction on UNHCR and on
the functional unit/office where the intern will be placed, highlighting the benefits of
undertaking an internship):
The Finance Assistant is normally supervised by an Admin or Finance Officer who defines
work objectives and provides regular advice and guidance. The incumbent’s workload
and the assignments will remain under constant scrutiny and direction of the supervisor.
The incumbent also refers to UNHCR Manuals and relevant policy papers on financial
issues.
The incumbent assists with the processing of financial transactions. S/he keeps frequent
contact with staff at various levels in the office and with bank officials and suppliers to
exchange information.
Duties and Responsibilities
Financial transactions and reconciliations are processed in line with relevant
policies and procedures.
Assist newly arriving or departing international staff members on opening/closing
bank account; process their entitlement upon assignment.
Coordinate with all Finance colleagues in the AoR and take meeting minutes.
Liaise with other functional units who work closely with Finance Unit on relevant
issues as assigned by the supervisor.
If applicable, may be required to assist in the preparation of the VAT refund
submissions and monitoring of the reimbursable amounts.
Maintain efficient and timely archiving system of physical and electronic files to
ensure that all documents are accounted for.
Help prepare documentation and data for internal and external audits.
Verify that the financial transactions are correct and in accordance with UNHCR
rules and procedures.
Provide general administrative support to the Finance Department.
Perform Other Related Duties As Required.
Minimum qualifications required:
In order to be considered for an internship, candidates must meet the following eligibility
criteria:
Be either a recent graduate (having completed their studies within two years of
applying) or a current student in a graduate/undergraduate school programme
from a university or higher education facility accredited by IAU/UNESCO; and
Have completed at least two years of undergraduate studies in a field relevant or
of interest to the work of UNHCR.
Proficiency in Microsoft Office Suite, especially Excel
Eligibility:
In order to be considered for an internship, candidates must meet the following eligibility
criteria:
Recent graduate (those persons who completed their studies within one year of
applying) or current student in a graduate/undergraduate school programme from
a university or higher education facility accredited by UNESCO; and
Have completed at least two years of undergraduate studies in a field relevant or
of interest to the work of the Organization.
Have professional certificates and or License on Finance, Business
Administration, accounting
An individual whose father, mother, son, daughter, brother or sister is a staff member of
UNHCR, including a Temporary Appointment holder or a member of the Affiliate
Workforce, is not eligible for an internship.
Desirable Qualifications And Skills
Experience in working with refugees/IDPs, or with finance/admin or achieving
activities is desirable.
Basic understanding of financial principles and accounting practices.
Strong analytical and problem-solving skills.
Good communication and interpersonal skill
Conditions
It is a full-time role with working hours starting from 08:00am to 05:30pm Monday to
Thursday and 8:00 to 02:00 on Friday (40 hours per week). The successful candidate will
be assigned to support the team in Adjumani, Uganda.
Allowance
Interns who do not receive financial support from an outside party will receive an
allowance to partially help to cover the cost of food, local transportation and living
expenses.
