ROLE: Finance Assistant
REPORTS TO: Senior Accountant
LOCATION: Nairobi, Kenya
Job Overview:
The Finance Assistant is responsible for providing financial, administrative, and clerical support to ensure the effective, efficient, and accurate financial and administrative operations. This role involves assisting with the day-to-day management of financial transactions and procedures.
Key Responsibilities:
1. Accounts Payable and Receivable:
- Process and manage invoices and payments including tax payments.
- Maintain and update financial records
- Reconcile accounts payable.
- Assisting in raising invoices to clients.
- Prepare and process electronic transfers and payments.
2. Financial Reporting:
- Assist in the preparation of financial reports and statements.
- Share weekly AP ageing reports.
- Maintain accurate financial data and documentation.
- Maintain fixed asset register.
- Assist with month-end and year-end closing processes.
3. Bank Reconciliation:
- Perform cash and bank reconciliations and resolve discrepancies.
- Monitor bank accounts and report any unusual transactions.
4. Budgeting and Forecasting:
- Share weekly cash projections.
- Assist in the preparation of budgets and forecasts.
- Monitor actual spending against budgeted amounts.
5. Payroll Processing:
- Assist with payroll processing and ensure timely payment of salaries.
- Liaising with the payroll team to ensure accuracy in payroll processing and recovery of all allowances, advances, and any other deductions.
- Processing and reconciling field expense allowances for internal staff and associates.
6. Expense Management:
- Monitor and review expenditure requests and ensure compliance with company policies.
- Process employee expense claims and reimbursements.
7. General Administrative Support:
- Maintain and organize financial files and records.
- Provide support for audits and other financial reviews.
Key Competencies:
- Ability to work independently and as part of a team.
- Strong problem-solving skills and the ability to handle multiple tasks.
- High level of integrity and ability to handle confidential information.
- Customer service orientation and professional attitude.
Requirements
Qualifications:
Education:
- A degree in Finance, Accounting, Business Administration, or a related field.
- CPA
Experience:
- Previous experience in a finance or accounting role is preferred 1-2 years
- Familiarity with accounting software and financial management systems.
Skills:
- Strong numerical and analytical skills.
- Excellent attention to detail and accuracy.
- Good organizational and time management skills.
- Proficiency in Microsoft Office, especially Excel.
- Strong communication skills, both written and verbal.
