Description
Responsible for overall base finance management and ensuring respect and proper implementation of finance rules, regulations and procedures at the base.
Key Duties & Responsibilities
Objective 1: Accountancy:
- Responsible for accountancy at Field Level.
- Ensure to use accounting software in finance department.
- Capture Accountancy for all books into Sylogist.
- Make all payments at base level.
- Maintain good relationship with external (bank, tax office, legal office, audit firm….)
- Manage project budgets within approved donor threshold.
- Preparation of Monthly Forecasts for the base.
Objective 2: Monthly invoices (quality checking):
- Check the quality of monthly invoices at base level.
- Ensure all supporting documents (PR, SPO, invoice, delivery/reception note, etc.…) are attached with.
invoice.
- Ensure proper financial code are presents on the payment authorization form
- Check all information (date, name of the supplier, unit cost, total cost, total amount, paid amount in word, etc.….) are available on the invoice.
- Confirm original invoice are paste on A4 size white paper
Objective 3: Pre-audit:
- Collect monthly accountancy both soft copy and hard copy from bases
- Ensure good description write in accountancy in Sylogist
- Check correct accounting code and budget line are captured in each invoice
- Ensure reconciliations are made in the system at end month
- Check hard copy of invoices are matching with soft copy
- Prepare monthly quality invoice checking template share the summary report to the bases
- Support Capital on grant Audits if required.
Objective 4: Reporting
- Ensure donor compliance with ACF
- Ensure implementation of new procedures and policies concerning Accountancy in the base
- Quality of invoices (monthly invoice checking)
- Submit documents to Capital monthly.
- Update the BFU monthly with actual expenditure and forecasts from the bases
- Prepare donor Reports as required.
Objective 5: Support of Programmes and Other Departments
- Continue to support other departments at base Level in finance related issues.
- Regular field visits to provide technical support during program activities.
- Take part in the induction of newly recruited staff at the base.
Requirements
- Bachelor’s degree in accounting, Finance or Business Administration or a related field.
- CPA at least Level 2 is an added advantage
- Minimum of 3 years’ previous financial management/Accounting experience in an NGO, preferably in a similar role.
- Solid knowledge of grant/project regulations and policies accounting principles, financial systems budget/cash flow monitoring and internal accounting controls.
- Experience with Financial systems.
- Ability to solve complex problems and to exercise independent judgment.
- Ability to Forecast
- Good oral/written communication and interpersonal skills.
- Able to work on a cross-cultural environment with a multi-national staff.
