To carry out the duties of Finance Assistant under the direction of the Head of School and the Finance Manager
● To promote the aims and objectives of the school and maintain its philosophy of education and Christian witness
Responsibilities
Finance assistant duties include, but are not limited to:
● Reviewing payment requests, verifying supporting documents, ensuring authorisations are in place before issuing payments under the value of 500,000 ugx
● Receiving cash and receipting it (tuition, clubs, uniform cash etc)
● Initiating online bank payments under the direction of the Finance Manager
● MTN mobile money payments
● Updating the excel cash $ & UGX ledgers with cash expenses and receipts, checking supporting documents attached to each transaction
● Daily cash counts with the finance assistant/receptionist to verify 1) excel ledger with 2) QB & 3) the physical cash count
● Weekly posting of payment transactions in QB including: accountabilities, bank payments, petty cash vouchers
● Banking duties including: depositing parents cheques, processing EFTs & cheque payments at the bank, immigration payments.
● Monthly filing of Tax returns (PAYE, WHT & NSSF)
● Month end reporting tasks (Balance sheet account reconciliations)
● Preparing of tuition invoices quarterly to be reviewed by the finance manager
Receptionist duties include but are not limited to:
● First point person with visitors and parents arriving at the school – dealing with parent queries, scheduled and non scheduled appointments, vendor/new parent inquiries, verifying new pickup authorization
● Answering the reception phone and dealing with inquiries.
● Communication to parents via Whiteboard notices & bulk texting
● Welcoming new parents and providing a tour and information about admissions
● Scheduling ‘new student’ assessments with grade teachers
● Assist the Admissions assistant to collect & review admissions applications, health forms, ICT and e – safety documentation.
● Administrative duties including emailing letters to parents, printing, photocopying and laminating materials for teachers when TAs are not available
● Managing report card distribution & transition data (report cards) for outgoing students transferring to new schools.
● Maintaining teacher copy room – checking copiers are working, adequate paper, toner etc is on hand. Contact ICT if machines need servicing
● Collecting and recording money for special collections, field trips and visits.
● Updating Alma database – being fully conversant in all aspects of this software
First Aid duties:
● Managing sick bay & First Aid incidences.
● Ensuring First Aid supplies are restocked including first aid boxes in classrooms & buses.
Qualifications
Bachelor’s Degree in Accounting or other related field.
