Organization: Africa Coalition for Social Impact (ACSI)
Position: Finance and Administration Volunteer
Location: Kampala, Uganda
Impact (ACSI) is a collaborative network of grassroots organizations committed to
maximizing community-led response and development initiatives. ACSI fosters a holistic
approach to sustainable development, emphasizing the leadership of local grassroots
initiatives.
Role Overview: The Finance and Administration Volunteer will play a critical role in
supporting the financial and administrative functions of the ACSI secretariat. Working
closely with the Project Coordinator and other team members, the Finance and
Administration Officer will ensure efficient financial management, compliance with
organizational policies and procedures, and smooth administrative operations.
Key Responsibilities:
Financial Management:
1. Manage day-to-day financial transactions, including accounts payable, accounts
receivable, and payroll processing.
2. Maintain accurate financial records and ensure compliance with accounting standards
and organizational policies.
3. Prepare financial reports, budgets, and forecasts as required by management and
donors.
4. Coordinate with external auditors for annual audits and ensure timely submission of
audited financial statements.
Budgeting and Grants Management:
5. Assist in the development and monitoring of project budgets, ensuring alignment with
donor requirements and organizational goals.
6. Track grant expenditures and provide regular updates to the Project Coordinator and
donors.
7. Support the preparation of grant proposals, budgets, and financial reports for funding
applications.
Administration:
8. Provide administrative support to the ACSI secretariat, including managing office
supplies, equipment, and facilities.
9. Coordinate logistics for meetings, workshops, and events, including travel
arrangements and venue bookings.
10. Assist in the procurement process, including obtaining quotes, preparing purchase
orders, and ensuring timely delivery of goods and services.
11. Maintain proper filing systems for financial and administrative documents, both
electronic and hard copy.
Compliance and Reporting:
12. Ensure compliance with relevant laws, regulations, and donor requirements related to
finance and administration.
13. Prepare and submit statutory returns and reports to regulatory authorities as required.
14. Support the Project Coordinator in preparing narrative reports and updates for
stakeholders and donors.
Qualifications:
• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
Master’s degree or professional certification (e.g., CPA, ACCA) is an added
advantage.
• Minimum of 3 years of relevant experience in finance and administration, preferably
in a nonprofit organization or coalition setting.
• Proficiency in financial management software and Microsoft Office suite, particularly
Excel.
• Strong analytical skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team and under pressure to meet deadlines.
Preferred Qualifications:
• Experience working with donor-funded projects and understanding of donor
regulations.
• Knowledge of Ugandan tax laws and compliance requirements.
• Experience in procurement processes and contract management.
• Familiarity with QuickBooks or other accounting software.
Female Candidates are encouraged to apply.
Deadline for Application: 9th August 2024
