FINANCE AND ADMINISTRATION MANAGER 

• Deadline: Expired

The African Leadership Centre (ALC) seeks to recruit competent and dedicated applicants to fill up the Position of Finance and Administration Manager.       

Working under the supervision of the ALC Executive Director and with guidance from the trustees and relevant advisors the Finance & Administration Manager will be responsible for providing accounting and administrative services to the ALC. He / She will manage ALC’s financial accounting and administration system and ensuring effective financial controls, administrative and accounting procedures and practices are followed. They will be responsible for implementing both the finance policy and resource and administration policy of the ALC.

Additionally and in close collaboration with ALC colleagues for Research, Monitoring & Evaluation (M&E) and Knowledge Management & Technology, the Finance & Administration Manager will be responsible for ensuring that all financial aspects of all their processes are supported within the ALC network as well as with key external stakeholders.

Main Duties and Responsibilities:

The Finance and Administration Manager role will be subdivided into the following elements:

1. As a member of the Senior Management Team (SMT):

1. Participate in SMT meetings.
2. Provide regular updates to management on the operations and functions of the finance & administrative department.
3. Support the development of an organizational culture that promotes accountability and high performance while encouraging a team culture of learning, creativity and innovation in order to free up our team to deliver outstanding results.
4. Help establish, maintain and improve active working relationships with different agencies including humanitarian and development donors and local and international Non-Profit Organizations (NPOs).
5. Ensure that all ALC activities comply with all approved policies and standard operating procedures.

2. Planning and Budgeting

Assist the Executive Director in;

1. The management /administration of the financial resources.
2. The formulation of work programs and resource allocation.
3. Providing effective support and guidance to SMT and other key program staff during planning and allocation exercises.
4. Monitoring implementation of donor agreement and resource utilization.
5. Highlight variances, provide analyses and recommend resolution or reallocation of resources.
6. Identify and effectively manage all key risks especially financial, related to delivering and developing mitigation plans.
7. Manage financial aspects of budget development for annual work plan.
8. Ensure appropriate and adequate finance and grants procedures are in place and in line with the ALC policies.
9. Ensure budget holders understand their responsibilities (e.g. through training)
10. Ensure sub-offices receive adequate support to operate efficient accounting systems including timely receipt of monthly budget variance analysis by budget holders, timely answers to queries and scheduling tasks and deadlines.

3. Financial Accounting Reporting, and Control

1. Manage the ALC financial systems and provide the SMT and all budget holders a monthly update on the budget variance analysis.
2. Ensure with program operations that systems are in place for the control of all assets, funds, equipment, property and facilities.
3. Submit timely financial reports to director, board and donors as required.
4. Ensure that effective systems are put in place, and regularly reviewed to allow adequate financial management and control.
5. Manage annual accounts preparation.
6. Manage the accounting and management information systems;
7. Manage cash and cash flow and control in particular gain/losses on currency exchange.
8. Develop expenditure procedures especially around procurement.
9. Ensuring compliance with relevant tax obligations, withholding tax, PAYE, filing of returns and other statutory obligations.
10. Advise on emerging tax issues where required.
11. Effectively implement tax compliance checks and balances.
12. Ensure documentation of all controls procedures and record retention as per the agency policies.
13. Conduct finance training for staff and partners as necessary.
14. Ensure availability of funds for sub-offices.
15. Monitor accurate and timely submission of financial reports and attachments to members, donors and government regulatory agencies.
16. Lead and participate in the development of finance policies and procedures to be able to maintain a well-financially controlled environment in both development and emergency contexts.
17. Coordinate and assist Executive Director during any internal or external audits.

4. Budgets Management

1. Supervise and provide guidance to development of annual budgets in collaboration with the ALC technical team.
2. Ensure proper accounting and closing of books upon receipt of completed reports and documents from staff.
3. Ensure that donor financial reports and narrative reports align

5. Staff Management, Mentorship and Development – Finance and Administration team

1. Provide oversight on all finance and administration functions within the team
2. Manage finance and administration team, define expectations, provide leadership and technical support as needed and evaluate direct reports regularly.
3. Manage administrative activities at the centre.
4. Assist with the development of technology-related components for inclusion in specific ALC bids and proposals.
5. Provide cross-cutting support to the ALC team when required.
6. Contribute to ALC initiatives and activities,
7. Additional job responsibilities as assigned within reasonableness of jobholder level of skills and experience.

6. Enabling Working Environment

1. Ensure a healthy and robust office environment to promote staff growth, wellbeing and productivity.
2. Promote a spirit of teamwork and communication within the ALC team through regular meetings and exchange of information.
3. Integrate the organizational culture into the performance of duties and tasks on a daily basis and participate in activities designed to uphold the culture and foster healthy inter-office communication.

Desired Qualifications:

Essential

Knowledge and Qualifications:

1. Degree in Finance and Accounting, Business Administration, other relevant disciplines.
2. Master Degree in Finance and Accounting, Business Administration or other relevant discipline preferred.
3. Chartered Accountant (CPA-K, ACMA, ACA, ACCA).
4. Qualified finance professional (accounting qualification preferred) with experience of operating in a global and complex organization.
5. Excellent analytical skills – the ability to analyze complex financial data and design and produce effective management information.
6. Sound understanding of compliance requirements of donors and proven trackrecord of handling complex awards and grants.

Experience:

1. At least five (5) years progressive working experience in finance administration with four (4)years being in  management roles in an International Non Profit Organization (INPO) or NPO or reputable organization  in finance and administration department
2. Substantial and current experience in business administration.
3. Solid experience of working on donor funded projects in NPO.
4. Experience of strategy development, implementation and evaluation.

Skills/Abilities:

• Advanced writing skills.
• Excellent communication skills.
• Strong organizational skills and self-motivation.
• Ability to work productively in multicultural environments.
• Respect for diversity.
• Multitasking capabilities.
• Ability to work under pressure and to strict deadlines.
• Advanced IT skills that includes excel, word, email, power point, databases.
• Ability to learn new software quickly.
• Good proof reading and editing skills.
• Willingness to travel from time include time.

Desirable

• Foreign language skills
• Programme coordination experience involving diverse actors

The Terms of Service:

The Terms of Service for this position is two (2) year renewable performance-based contract.

Applicants should email an application consisting of cover letter (no longer than 1 page) and latest CV directly to [email protected].

All applications should be addressed to the Executive Director, African Leadership Centre and MUST provide full details of educational and professional qualification, work experience, present post and applicant’s telephone number and e-mail address.

Applications should be received no later than,

(26 SEPTEMBER  2024)

ALC is an equal opportunity employer and canvassing will lead to automatic disqualification.

Women and persons with disability are encouraged to apply.

Only shortlisted candidates will be contacted.

• Click to apply