PURPOSE:
Facilities officer helps ensure the day-to-day smooth management and operation of a building’s infrastructure, contract management, office support services along with property and space management services.
PRIMARY RESPONSIBILITIES:
- Maintenance of facilities equipment: Well-maintained lifts, pumps, generator, Air Conditioning units, fire detection system & firefighting equipment and ensuring a maintenance plan is adhered to
- Manage leases for branches and tenants – ensure leases are signed & rent payables and receivables is done as per schedules
- Ensure high standards of housekeeping & gardening within the premises
- Maintain Fixed Asset register; Tagging, Verification, updating registers and listing for disposal.
- Coordinating repairs and maintenance for building, infrastructure, furniture, equipment and fixtures – oversee repair works by supervising the contractors involved that safety standards are maintained
- Maintain an updated Key register and track issuance for the premises
- Prepare invoices for payments for facilities related expenses in a timely manner
- Supporting facilities related projects – Office & Space renovations & support sale of Land parcels
- Sourcing for office space and negotiate lease agreements
- Co-ordinate with staff, Landlords and tenants to resolve facilities related issues.
| Key Skills, Knowledge, Experience and Behavioural Competencies | ||||||||||||||||||||||||||||||||||||||||||||||||||
These are defined as;
Academic and Professional Requirements
Experience Required:
Behavioural Competencies These are defined as:
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| Special Position Requirements (Optional section: any travel, security, hazard or related special conditions which apply to the position) | ||||||||||||||||||||||||||||||||||||||||||||||||||
| · The role holder may be required to travel to distant branches or wherever the Company has any interest.· Role holder may be required to work extended working hours to ensure jobs are completed on schedule and to specification. | ||||||||||||||||||||||||||||||||||||||||||||||||||
| CIC Insurance Values | ||||||||||||||||||||||||||||||||||||||||||||||||||
| CIC insurance Group is committed to providing excellent service, spur further growth and employees are required to align their behaviour to the following core values as critical to driving their performance;· Integrity- Be fair and transparent
· Dynamism- Be passionate and innovative · Performance- Be efficient and results driven · Co-operation- Live the Co-operative spirit |
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Job Profile Sign-Off
In the performance of their respective tasks and duties, all employees are expected to conform to the following;
- Perform quality work within deadlines, right first time with or without direct supervision.
- Interact professionally with other employees, customers and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and co-coordinating work efforts with other employees and organizations.
- Unconditional positive regard for customers.
If you have the aforementioned professional and academic qualifications and you are ready to execute the above mandate, strictly apply through: https://careers.cicinsurancegroup.com/ clearly indicating the position being applied for.
The application should reach us by close of business on 3rd September 2024. Please note only short-listed candidates will be contacted. If you do not hear from us by 2nd October 2024 consider your application unsuccessful.
