Executive Secretary to the Board

Smart Partners Consulting Limited (SPCL) – Our client is recruiting to fill the position below:

Job Title: Executive Secretary to the Board

Location: Lagos

Employment Type: Full-time

Job Summary

• • Our client is seeking for an experienced Executive Secretary to the Board. This role serves as a critical administrative and operational support role, ensuring the seamless execution of board functions and facilitating communication between board members and other stakeholders.
  • This position demands exceptional organizational skills, confidentiality, and professionalism.

Respomnsibilities
Board Administration:

• Schedule, coordinate, and prepare for board meetings, including distributing agendas, reports, and other documentation in a timely manner.
• Record, transcribe, and distribute accurate and timely minutes of board and committee meetings.
• Maintain an organized and secure filing system for all board-related documents and correspondence.

Communication and Coordination:

• Act as a primary point of contact for the board, managing correspondence and communication with internal and external stakeholders.
• Ensure board members are informed of key developments, decisions, and schedules.
• Liaise with senior executives and department heads to gather relevant information for the board.

Event Planning and Logistics:

• Plan and coordinate logistics for board meetings, retreats, and other events, including travel arrangements, accommodations, and venue bookings.
• Manage technology and equipment needs for virtual or hybrid meetings.

Compliance and Governance:

• Assist in ensuring the organization adheres to legal and regulatory requirements related to board operations.
• Support the development and maintenance of governance policies and procedures.
• Monitor board terms and elections to ensure compliance with by-laws and governance standards.

Administrative Support:

• Manage calendars, appointments, and deadlines for the board and its committees.
• Prepare presentations, reports, and other documents as required.
• Handle expense reporting, reimbursements, and other financial matters related to the board.

Education, Qualifications and Experience

• Bachelor’s Degree in Business Administration, Management, or a related field (or equivalent work experience).
• Proven experience 15 years in a high-level administrative or executive assistant role, preferably supporting a board or senior executives, out of which at least 10 years till date must have been spent as either Executive Assistant/Secretary or PA to a Director level position OR TO THE Board.

Skills and Competencies:

• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and meeting management tools.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Discretion and ability to handle sensitive information with confidentiality.
• Familiarity with corporate governance and board operations is an asset.

Personal Atrributes:

• High level of professionalism and interpersonal skills.
• Strong problem-solving ability and attention to detail.
• Ability to work independently and under pressure.
• Ideal candidate must be a male not less than 44 years of age.
• Preferred candidates should have experience from known multinational FMCG (Popular Brands) or Telecoms. The ideal candidate can be Nigerian or expatriate manpower.