Executive Secretary

Multigate Payments Limited is a financial technology company focused on providing solutions that cut across payments acquisition, processing and remittance as well as treasury and cash management for domestic and international corporates.

Job Title: Executive Secretary

Location: Lagos

Job type: Full time

Job Summary

• We seek an organized Executive Secretary to support the CEO by managing schedules, communications, and operations.
• The ideal candidate has proven experience with senior executives and excels in multitasking, attention to detail, and proactive problem-solving.

Duties / Responsibilities

• Calendar Management: Efficiently manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel arrangements while ensuring optimal time management.
• Communication: Serve as the primary point of contact for internal and external communications. Draft, proofread, and edit correspondence, reports, and presentations with precision.
• Logistics Coordination: Organize logistics for meetings and high-profile events, ensuring every detail aligns with the CEO’s vision and expectations.
• System Development: Develop and implement efficient systems to streamline operations within the CEO’s office, enhancing productivity and workflow.
• Documentation Management: Maintain accurate records and files, ensuring that all documents are organized and easily accessible. Implement systems for tracking important deadlines and deliverables.
• Task Management: Assist in the prioritization of tasks and projects. Follow up on action items to ensure timely completion.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Support Executive Needs: Anticipate the executive’s needs and provide proactive, reliable support.

Requirements

Bachelor’s Degree in Business Administration or a related field is preferred.

• Minimum 5 years experience supporting C-level executives  in a fast-paced environment.
• Exceptional organizational and problem-solving skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong analytical skills with the ability to present actionable insights.
• Professional, adaptable, and calm under pressure.
• A keen eye for detail is essential; the candidate must be thorough in all tasks to meet high standards.
• Comfortable working in a dynamic environment with changing priorities; able to adjust quickly to new situations.
• Ability to maintain composure in high-stress situations while delivering excellent service.

Benefits

• Career development/Opportunities
• Office perks
• Working with amazing talents
• Role Autonomy.