PURPOSE:
Reporting to General Counsel and Group Company Secretary, the role is responsible for providing administrative support, primarily to the General Counsel & Group Company Secretary, as well as supporting the legal team with project assignments and assisting the wider team. This position requires a high level of discretion and confidentiality, along with the ability to manage relationships both internally and externally.
PRIMARY RESPONSIBILITIES:
- Provide administrative support for the General Counsel & Group Company Secretary, understanding and anticipating challenges faced by leadership executives, and managing or rescheduling priorities effectively and proactively.
- Work independently, proactively, and use sound judgment skills daily.
- Schedule meetings, prepare meeting logistics, coordinate preparation and distribution of materials, maintain calendars, and assign tasks, etc.
- Compose correspondence for the General Counsel & Group Company Secretary’s signature.
- Prepare a variety of correspondence, forms, contracts, lists, requisitions, memoranda, letters, complex reports, and other documents; format and proofread materials to ensure accuracy.
- Support the requisition of departmental stationery, Request for Proposal (RFP), and Request for Quotation (RFQ).
- Edit and finalize agenda items for submission to the Board Secretary.
- Coordinate with the General Counsel & Group Company Secretary and the legal team to ensure timely, accurate, and comprehensive agenda items.
- Prepare agendas and minutes for departmental meetings and other meetings as assigned.
- Serve as liaison between the General Counsel & Group Company Secretary and outside entities.
- Conduct research and provide recommendations on special projects and assignments.
- Manage incoming and outgoing telephone calls and emails.
- Maintain a variety of complex files and records, often involving confidential materials.
- Keep and update policy registers, ensuring that all relevant policies are accurately tracked and maintained.
- Handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions.
- Undertake any other related projects and duties as assigned from time to time
| Key Skills, Knowledge, Experience and Behavioural Competencies | |||||||||||||
Academic and Professional Requirements
Experience Required:
Qualifications & Skills Required: · At least 3 years relevant experience in a similar administrative role. · Ability to work independently with minimum supervision · Excellent communication skills – written, oral, presentation, business letter writing and report writing · Excellent records management and filing principles and practice · Budgeting and reconciliation skills are an added advantage · Strong decision-making skills · Critical thinking · Ability to maintain highest levels of integrity and objectivity; · Confidentiality · Willingness to learn and continuously expand technical and business skills in all areas · Flexibility in mobility |
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| CIC Insurance Values | |||||||||||||
| CIC insurance Group is committed to providing excellent service, spur further growth and employees are required to align their behaviour to the following core values as critical to driving their performance;· Integrity- Be fair and transparent
· Dynamism- Be passionate and innovative · Performance- Be efficient and results driven · Co-operation- Live the Co-operative spirit |
If you have the aforementioned professional and academic qualifications and you are ready to execute the above mandate, strictly apply through: https://careers.cicinsurancegroup.com/ clearly indicating the position being applied for.
The application should reach us by close of business on 20th December, 2024. Please note only short-listed candidates will be contacted. If you do not hear from us by 31st December, 2024 consider your application unsuccessful.
